Administrative Asst/Exec. Asst 2 (2-4 years)

Job Description

Job Description

We are looking for an Administrative Assistant with relevant experience to support day-to-day office operations in Orlando, Florida. This Long-term Contract position is ideal for someone who can balance reception coverage, administrative coordination, and recordkeeping while maintaining a welcoming environment. The role requires strong communication, sound judgment with confidential information, and the ability to stay organized while handling multiple priorities independently.

Responsibilities:
• Coordinate daily administrative activities, including managing office supply orders, arranging team lunches, and supporting general clerical needs across the office.
• Serve as the first point of contact for visitors, walk-ins, and incoming inquiries, creating a welcoming front-desk experience and directing requests appropriately.
• Maintain organized filing and records management processes to ensure documents are accurate, accessible, and handled with discretion.
• Prepare, update, and format business documents, spreadsheets, presentations, and other materials using Microsoft Office applications and Google Workspace tools.
• Support delivery handling, incoming packages, and basic office logistics to keep workplace operations running smoothly.
• Conduct routine research and gather information as needed to assist leadership and administrative projects.
• Manage multiple assignments with limited supervision, prioritizing deadlines and adjusting to changing business needs.
• Provide administrative support to senior stakeholders and cross-functional teams while maintaining confidentiality and excellence in all interactions.• High school diploma or equivalent required.
• 2-4 years of experience in an administrative assistant, executive assistant, receptionist, or similar office support role.
• Strong verbal and written communication skills with the ability to interact effectively with visitors, colleagues, and leadership.
• Demonstrated ability to manage time independently, stay organized, and handle several tasks at once.
• Experience maintaining confidential information with a high degree of accuracy and discretion.
• Proficiency with Microsoft Word, Excel, and PowerPoint, along with working knowledge of Google Workspace.
• Solid customer service and interpersonal skills in an office setting.