Director of Finance

Salary Range: $100,000 - $125,000, commensurate with experience Location: Miami, Florida; Hybrid At Guitars Over Guns, we believe in the transformative power of music and mentorship. Since 2008, we have empowered young people in under-resourced communities to overcome adversity, find their voices, and reach their potential. Through programs in Miami, Chicago, Los Angeles, and New York, professional musician-mentors help students build the confidence, skills, and relationships they need to thrive. With an annual operating budget of more than $6 million, Guitars Over Guns is strengthening the infrastructure needed to sustain and expand its impact.

ABOUT THE ROLE

The Director of Finance is Guitars Over Guns’ senior internal leader for accounting, financial reporting, budgeting, forecasting, financial controls, cost allocation, and grant-related financial management. This role is being established as the organization brings greater financial ownership and institutional knowledge in-house following an outsourced accounting model. Reporting to the CEO and serving on the Leadership Team, the Director combines strategic financial leadership with hands‑on ownership of accounting operations. The Director ensures accurate financial records, disciplined controls, appropriate tracking of restricted funding, strong grant and organizational compliance, and timely information for executive and Board decision‑making. The role partners closely with the Programs and Advancement teams on budgets, revenue projections, grant management, cash planning, and organizational forecasting.

ESSENTIAL FUNCTIONS

Accounting & Financial Operations Own day‑to‑day accounting operations and general ledger integrity, including accounts payable and receivable, deposits, expense coding, credit card activity, reimbursements, bank transactions, journal entries, and balance‑sheet reconciliations. Lead a timely monthly close and prepare accurate monthly, quarterly, and annual financial statements and management reports. Maintain the chart of accounts, coding structures, vendor records, financial schedules, and audit‑ready documentation needed for grant, program, regional, departmental, and functional reporting. Ensure financial activity is recorded in accordance with GAAP, organizational policies, grant requirements, and Board directives; identify and resolve historical accounting discrepancies and incomplete reconciliations. Budgeting, Forecasting & Financial Partnership Lead development of annual operating and capital budgets and maintain integrated revenue, expense, staffing, and cash‑flow forecasts in partnership with the CEO and Leadership Team. Establish consistent budget‑management, variance‑analysis, and reforecasting routines with program, regional, and departmental leaders; provide timely reporting on spending, personnel costs, remaining budgets, and projected year‑end results. Partner with the CEO and Chief Advancement Officer to maintain realistic revenue projections based on confirmed, probable, and prospective funding. Model the financial implications of staffing, program expansion, geographic growth, compensation, contracts, and new initiatives, translating financial information into clear scenarios, risks, tradeoffs, and recommendations. Revenue, Grants, Cost Allocation & Compliance Maintain accurate accounting and reconciled records for contributions, grants, sponsorships, pledges, receivables, restrictions, and releases from restriction, including a consolidated revenue and grant schedule supporting forecasting, compliance, and cash planning. Review grant agreements and financial submissions for restrictions, match obligations, reporting requirements, allowable costs, reimbursement terms, and cash‑flow implications; partner with Advancement and the Compliance Manager to translate requirements into clear internal processes. Partner with Advancement to develop accurate grant budgets that reflect the full cost of program delivery and appropriately recover shared and indirect costs. Develop, document, and maintain an organization‑wide cost‑allocation methodology that appropriately allocates shared costs across programs, regions, grants, departments, and functional categories and is supportable during audits and funder reviews. Own finance‑related compliance for grants and organizational filings, establishing clear calendars, review procedures, responsibilities, and escalation protocols; monitor financial and compliance risks and elevate material concerns. Internal Controls, Systems & Organizational Infrastructure Design and maintain practical internal controls, approval thresholds, payment controls, documentation requirements, purchasing procedures, and financial policies appropriate for a growing organization with a lean finance team. Lead the transition of financial knowledge, records, schedules, and recurring processes from external accounting providers and prior internal structures; document finance procedures, deadlines, workflows, and sources of truth. Assess and improve information flow among QuickBooks Online, Paychex, QuickBooks Time, Salesforce, GiveSmart, banking platforms, and other systems to reduce duplicate entry, manual work, and reconciliation gaps while maintaining appropriate accountability. Manage relationships with external auditors, tax preparers, banking partners, and specialized financial consultants, determining when outside expertise is needed while maintaining clear internal ownership. Cash Management, Audit & Governance Maintain rolling cash‑flow forecasts, monitor liquidity and major obligations, manage cash and investments in accordance with policy, and recommend actions to address potential cash constraints. Lead preparation for the annual financial audit and coordinate timely preparation of Form 990 and other required tax and financial filings with external professionals and the Compliance Manager. Reconcile payroll reporting to the general ledger and budgets and ensure personnel costs, liabilities, taxes, benefits, and allocations are accurately recorded. Prepare financial reporting for the CEO, Leadership Team, Board, and relevant committees; support the Board Treasurer and Finance or Audit Committee with results, forecasts, risks, and recommendations. The Director of Finance will not be responsible for routine biweekly payroll administration, timesheet management, or preparation and submission of government‑grant vouchers. The Director retains responsibility for the financial accuracy, reconciliation, controls, and oversight associated with these activities.

QUALIFICATIONS

Required Bachelor’s degree in accounting, finance, business administration, or a related field, or an equivalent combination of education and directly relevant experience. At least seven years of progressively responsible accounting and financial‑management experience, including experience as a finance director, controller, senior finance leader, or comparable financial decision‑maker. Significant nonprofit accounting experience, including restricted funding, contribution and grant revenue, functional expense reporting, grant receivables, month‑end close, general‑ledger management, reconciliations, and audit preparation. Demonstrated experience developing organizational budgets, financial forecasts, cash‑flow projections, management reporting, and nonprofit cost‑allocation methodologies. Experience supervising staff and establishing clear systems of accountability, review, internal controls, and financial processes. Ability to interpret grant agreements and translate financial and compliance requirements into effective internal processes. Advanced proficiency with QuickBooks Online or a comparable accounting platform and Microsoft Excel or Google Sheets. Strong judgment, discretion, accuracy, problem‑solving, attention to detail, and ability to communicate financial information clearly to program, advancement, executive, and Board audiences. Commitment to Guitars Over Guns’ mission of empowering young people through music, mentorship, and artistic expression. Preferred CPA, CMA, MBA, or another relevant advanced degree or credential. Experience as the senior internal finance professional for a nonprofit organization with a $5-$10 million annual budget, ideally across multiple programs, regions, and funding sources. Experience with government grants, reimbursement funding, match requirements, audit documentation, and/or a transition from outsourced accounting to an internally owned finance function. Experience supporting a Board Finance or Audit Committee; public accounting or nonprofit audit experience is a plus. Experience with Salesforce, Paychex, QuickBooks Time, GiveSmart, or comparable systems.

WORK ENVIRONMENT & BENEFITS

This is a hybrid position requiring regular presence at Guitars Over Guns’ Miami headquarters. Occasional travel and extended hours during month‑end, fiscal year‑end, audit, or annual budgeting periods may be required. Guitars Over Guns offers: Competitive salary commensurate with experience 401(k) with 3% employer match (eligible after 12 months of employment) Health insurance at no additional cost, with optional dental and vision benefits available at a cost Paid time off (PTO) structure, parental leave, bereavement leave, as well as ±18 federal & cultural paid holidays per year Hybrid in-person and remote workplace Employee Assistance Program Opportunities for professional growth and leadership development Guitars Over Guns is an equal opportunity employer committed to building an inclusive organization that reflects the communities we serve. #J-18808-Ljbffr Guitars Over Guns