Executive Assistant

Administrative High-level executive support Strategic multi-time-zone calendar management Client communication Creating/updating client records in SalesForce Travel coordination Meeting and event planning Tracking deadlines and follow-ups for client-related requests and review meetings Taking notes in client meetings and introduction meetings Scanning in documents Printing materials as needed for advisors and team Sorting and distributing mail Handling all outgoing mail & shipping requests Facilities Maintains inventory of office and kitchen supplies; orders new supplies as needed Ensures conference rooms are prepped, clean, and ready for client meetings Maintains the office condition and submitting repair, maintenance & design requests Acts as person of contact for building management and relays essential information to the team Client/customer service Greets and assists clients and visitors Qualifications At least 7 years executive assistant experience in a professional office setting Experience managing complex calendars for multiple professionals Intermediate level with Microsoft Office (Word, Excel, PowerPoint, Outlook) Demonstrated ability to build trust and build relationships Ability to take direction and wear many hats in a team environment with a warm, engaging and professional demeanor Expeditious, timely, reliable, and courteous service to client needs Demonstrated ability to think independently and proactively anticipate and address upcoming needs Strong organizational skills and attention to detail Excellent verbal and written communication skills Excellent interpersonal and customer service skillsProven ability to function effectively under occasional pressure with changing priorities, minimal direction, and time-sensitive deadlines Detail oriented, with strong organizational and analytical skills Benefits Base Salary: $70,000 – 90,000 plus potential bonus opportunity Medical, Vision, Dental, and Disability Insurance for employees are 100% paid for by the company 401(k) Plan with match Pre-tax commuter benefit account Our Culture We believe that each employee is a valuable contributor to the overall effectiveness of the firm. The sharing of concepts and ideas is paramount to the growth of each employee, so we believe in cultivating an environment that promotes collaborative development. Our employees are passionate about the work they do and want to inspire that work ethic into those around them. We are a hard-working, high performance, no-excuse team of professionals who together want to take charge of our careers alongside the opportunity that Empirical offers. #J-18808-Ljbffr Empirical Financial Services, LLC