Administrative Specialist

Front Desk & Administrative Specialist

Eagle Metal is a leading manufacturer of connector plates and provider of truss and panel design software nationwide. We're proud to be a growing company rooted in two core values: a Warrior's Spirit to work hard, innovate, and persevere and a Servant's Heart to treat others with respect and always give that extra effort to help customers succeed.

We're currently seeking a friendly, detail-oriented, and trustworthy Front Desk & Administrative Specialist to be the welcoming face of our Dallas office and keep day-to-day operations running smoothly. This role is ideal for someone who takes pride in a well-run front office, enjoys interacting with customers and vendors, and is comfortable juggling reception duties alongside broader administrative support. Any experience handling in-office IT support, or helping manage an IT ticketing system, is a plus.

Key Responsibilities

• Serve as receptionist greet visitors, answer phones, and direct phone traffic
• Collect and sort daily mail
• Keep track of and order office supplies and consumables, ensuring the office is always well-stocked and tidy
• Assist in booking travel for staff and executives
• Assist in booking meals and catering for meetings and company events
• Coordinate with building management on maintenance issues
• Assist in planning and running company events
• Assist in monitoring and directing incoming departmental requests
• Assist in other data collection and reporting, as assigned
• Assist assigned department with administrative duties, that may include mailing, compliance, scheduling, or other assigned tasks
• Direct assignments of recurring reporting, such as receivables, collections, POs, etc.
• Performs other related duties as assigned

Why Join Eagle Metal?

Eagle Metal offers more than a jobit provides an opportunity to contribute to a growing organization built on integrity, craftsmanship, and service. The team is collaborative, mission-driven, and focused on solving real-world challenges in the structural component industry. This role plays a key part in supporting executive leadership and the company's ongoing momentum.

Job Requirements

• High school diploma or equivalent
• Minimum of five years' experience in administrative or support roles
• Demonstrated proficiency in Microsoft Office Suite; ability to learn proprietary systems (EMS)
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Proven ability to manage sensitive and confidential information with discretion
• Dependability, flexibility, and professionalism in high-trust, high-responsibility settings
• Embodiment of a Warrior's Spirit and a Servant's Heart in daily work