General Affairs Manager

General Affairs Manager

Piscataway, New Jersey (Fully Onsite)

The General Affairs Manager is responsible for site operational coordination, stakeholder engagement, and administrative strategic vendor management. This role oversees the administrative function through an Admin Supervisor while leading cross-functional initiatives and operational excellence programs at the Piscataway sites.

Key Responsibilities:

1. Stakeholder Management & Corporate Hospitality

• VIP Visit Coordination : Lead the planning and execution of visits for government delegations, key account clients, and global executive tours.
• Define and maintain site reception standards to ensure a professional corporate environment.
• Corporate Events : Oversee high-impact site events and cultural programs that align with company values.

2. Strategic Vendor & Contract Management

• Commercial Negotiations : Directly lead negotiations with key service providers (e.g., hotel groups, airlines, and catering partners) to secure preferential rates and enhanced employee benefits.
• Service Excellence : Establish KPIs for all major vendors and conduct regular performance reviews to ensure service quality and cost-efficiency.

3. Site Operations & Lean Promotion

• Operational Excellence : Partner with the Site Director to implement Lean, 5S, and continuous improvement (CI) initiatives within the administrative and public areas of the campus.
• Cross-Functional Coordination : Act as the operational bridge between General Affairs, Facilities, EHS, and other departments for site-level projects, such as space enhancements or workflow optimizations.

4. Team Leadership & Governance

• Team Direction : Direct the Sr. Admin Supervisor and team to ensure the high-quality delivery of daily administrative services (travel, catering, office supplies).
• Process Standardization : Lead the development and optimization of Standard Operating Procedures (SOPs) for all GA functions to ensure operational consistency and scalability.
• Financial Management : Own the departmental budget, tracking spending and implementing cost-saving measures through data-driven analysis.

Core Requirements:

• Professional Experience : 4+ years in corporate administration, operations management, or project management.
• Negotiation Skills : Proven ability to manage vendor relationships and lead commercial contract negotiations with measurable outcomes.
• Communication : Excellent interpersonal skills; must be able to influence and coordinate across all levels of a global organization.
• Education : Bachelor's degree in Business, Operations, or a related field.

Preferred Skills:

• Lean Mindset : Interest or experience in applying Lean, 5S, or other continuous improvement methodologies to administrative operations.
• Project Management : Demonstrated ability to manage multiple projects simultaneously with strong attention to detail.

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on any characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.