Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator Job Description

This Project Coordinator role supports project teams by keeping projects organized, on schedule, and thoroughly documented. You will work closely with Project Managers, field personnel, vendors, customers, and internal stakeholders to provide administrative and coordination support across multiple active projects. This position is ideal for candidates with strong coordination, administrative, customer service, operations, or office support backgrounds who are eager to learn and grow within the construction industry.

• Provide comprehensive administrative and coordination support to Project Managers and project teams throughout the project lifecycle.
• Maintain accurate and up-to-date project files, documentation, logs, and correspondence in an organized and accessible manner.
• Track project deliverables, deadlines, and key milestones to help ensure projects remain on schedule.
• Assist with processing purchase orders, invoices, change orders, and other project-related paperwork in a timely and accurate fashion.
• Coordinate internal and external meetings, including scheduling, preparing materials, and maintaining meeting notes and action items.
• Communicate regularly with customers, vendors, and internal teams to provide project updates and clarify requirements.
• Support material procurement activities and monitor delivery status to ensure timely availability of project materials.
• Assist with project reporting and data entry, ensuring information is complete, accurate, and properly formatted.
• Help prepare closeout documentation and project turnover packages to support successful project completion and handoff.
• Perform other project support duties as assigned to contribute to the smooth execution of projects.

• Minimum of 2+ years of experience in project coordination, administrative coordination, operations support, or office management.
• Strong organizational skills with the ability to manage documentation, schedules, records, and project-related information effectively.
• Proven ability to multitask and manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Demonstrated experience supporting project-based work or coordinating activities across teams.

• Exposure to project-based environments such as construction management, engineering, or MEP settings.
• Experience using project management or document management software.
• Knowledge of invoicing, purchase orders, contract documentation, change orders, or billing support processes.
• Associate's or Bachelor's degree in Business, Communications, Project Management, or a related field.
• Experience supporting multiple stakeholders across different departments or functional areas.
• Interest in breaking into the construction industry and learning from experienced project teams.
• Motivation to grow within a project coordination or operations-focused career path.

This is a 100% onsite position based in an office environment five days per week. The standard schedule is Monday through Friday, 7:30 AM to 4:30 PM. You will join a close-knit office of approximately 30 team members and support a team of Project Managers and operations personnel across multiple active projects. The work environment offers training and mentorship from experienced project teams, as well as exposure to large-scale commercial, industrial, and mission-critical projects. The culture emphasizes collaboration, hands-on learning, and direct engagement with project stakeholders in a professional office setting.

This is a Contract to Hire position based out of Madison Heights, MI.

The pay range for this position is $24.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Madison Heights,MI.

This position is anticipated to close on Aug 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.