Administrative Assistant

Job Description

Now Hiring: Administrative Support
$18-$20/hour | Full-Time | Monday- Friday (8: 00AM - 5: 00PM)
Temp-to-Hire Opportunity through AtWork Personnel - Harrisonburg
Most people don' t love paperwork, numbers, and keeping things organized.
But if you do... keep reading.
This role is the backbone of our daily operations - supporting billing, accounting processes,
compliance, and office coordination. If you take pride in accuracy, staying organized, and
keeping things running smoothly behind the scenes, this could be a great fit.

What You' ll Be Responsible For:
This role supports daily, weekly, monthly, and as-needed office and financial operations:
Daily Responsibilities:
Customer billing, proofing, and filing
Tracking route customers and service labor billing
Processing cash receipts and preparing deposits
Maintaining customer ledgers and files (keeping everything current and organized)
Taking bank deposits as needed
Maintaining checkbook and internal financial tracking


Weekly Responsibilities:
Payroll reports and journal entries
401(k) deposits
Time and leave tracking
Processing credit card payments (Payments Hub)

Monthly Responsibilities:
Generating customer statements
Completing bank reconciliations
Managing month-end A/R processes
Tracking specialty billing (A202, A202TBB, non-stock items)
Preparing chemical labels

As-Needed Responsibilities:
Collection letters and debt follow-up
Contracts and quotes support
Insurance audits (Workers Comp & Business Insurance)
Advertising coordination (Lux Marketing, Lely, BouMatic, VSDA)
Employee benefits administration (IRA, health insurance, Aflac)
Processing new hires, terminations, and hiring ads
Insurance allocations (health, business, Aflac, workers comp)
Maintaining software systems (Hawk Security, training platforms)
Tracking employee training (Lely, BouMatic)
Customer credit references
Annual regulatory filings (EPA, FDA, VDAC, DPOR, etc.)
Travel arrangements for service technicians
General file maintenance, organization, and office support

What You Bring:
We' re looking for someone who takes pride in doing things right:
2+ years of administrative, accounting, or office support experience
Strong Excel and computer skills (this is a must)
High attention to detail (seriously- this matters here)
Ability to stay organized and manage multiple responsibilities
Strong communication and follow-through

Experience with accounting systems is helpful- especially as we transition to ODOO.

Think you have what it takes? APPLY NOW!


About Harrisonburg, VA

Ready to embark on your career journey in Harrisonburg, Virginia? Discover exciting job opportunities in this vibrant region nestled in the picturesque Shenandoah Valley. Harrisonburg offers a perfect blend of small-town charm and big-city amenities, making it an ideal place to live and work. From exploring the scenic Shenandoah National Park to savoring the local farm-to-table cuisine at renowned eateries like Local Chop & Grill House, Harrisonburg has something for everyone. Immerse yourself in the local arts scene at the Forbes Center for the Performing Arts or take a stroll through the historic Downtown District filled with art galleries and boutiques. Don't miss out on the chance to join this thriving community and advance your career in Harrisonburg, VA!