Onsite Assistant General Manager (Hollybrook)

Job Details Location: Pembroke Pines, FL Position Type: Full Time Pay Range: $60,000 – $65,000 per year (depending on education and experience) Role Summary The Assistant Community Association Manager (Assistant CAM) supports the General Manager in the daily administration and operation of the condominium association. This position assists with operational coordination, resident communications, records management, meeting preparation, vendor coordination, and administrative compliance in accordance with Florida Statute Chapter718 and the Association’s governing documents. Responsibilities Administrative & Operational Support Assist the General Manager with day-to-day Association operations and administrative functions Respond to resident inquiries and provide customer service support to owners, residents, vendors, and guests Assist with the preparation and distribution of community notices, correspondence, and operational communications Maintain organized digital and physical Association records and files Records & Compliance Coordinate and process official records requests in accordance with Florida Statute Chapter 718 and Association procedures Assist with document retention, scanning, digital filing, and web archiving of Association records and meeting documents Ensure meeting notices, agendas, affidavits, and postings are prepared and distributed within statutory deadlines Maintain compliance logs, tracking spreadsheets, and administrative reports Meetings & Board Support Assist with preparation of Board meeting agendas and meeting packets Coordinate meeting room setup, sign-in sheets, attendance tracking, and proxy collection Assist with annual meeting preparations, election materials, and owner voting documentation Attend Board and committee meetings as requested and assist with follow-up items and action tracking Vendor & Project Coordination Obtain and organize vendor proposals, bids, and supporting documentation for management and Board review Coordinate scheduling with contractors, vendors, and service providers Track project timelines, proposals, and operational tasks using spreadsheets and management software Financial & Systems Support Process and route invoices through the Association’s online approval system Assist with purchase orders, work order tracking, and vendor documentation Maintain spreadsheets related to projects, violations, inventory, records requests, contracts, and operational tracking Disclaimer This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position. Qualifications Active Florida CAM License preferred or ability to obtain within a designated timeframe Previous condominium, HOA, property management, or administrative experience preferred Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office, spreadsheets, and property management software Ability to maintain confidentiality and handle sensitive Association matters professionally Knowledge of Florida condominium operations and governing documents preferred Physical Requirements Ability to sit for prolonged periods at a desk and work on a computer Ability to occasionally stand, walk, bend, or reach as needed Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies) Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment Visual acuity to read printed materials, spreadsheets, and computer screens Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings Ability to work in a standard office environment with moderate noise levels Ability to work a standard schedule, with occasional extended hours as required Pay and Benefits Pay Range: $60,000 – $65,000 per year (depending on education and experience) Medical Insurance – Company will pay the premium for Employee Only Tier on the HSA plan Dental Insurance Vision Insurance Life and Disability Insurance HSA (Required High-Deductible Medical Plan to be eligible) FSA account for health-related expenses FSA account for dependent care expenses Education Reimbursement for industry related classes 401K match after 1 year Employee Assistance Program (EAP) 9 paid holidays and 2 floating holidays EEO & Values Statement RealManage is a values‑based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr RealManage