Executive Assistant

Job Description

Our client is looking for an experienced Executive Assistant to support their senior leadership team, including the President, Chief Legal Officer, and Chief Financial Officer. This role keeps the executive office running smoothly and requires sound judgment, strong organization, and strict confidentiality.

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What You’ll Do

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• Manage executive calendars, schedule meetings, and coordinate travel
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• Prepare for and support executive meetings, including setup and note-taking
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• Assist with company events and special projects
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• Greet visitors and handle badging and security procedures
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• Order office supplies and look for ways to reduce costs
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• Coordinate office maintenance and repairs
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• Serve as the main contact for vendors and keep records current
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• Improve office processes and work across departments as needed
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What You’ll Need

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• 6+ years of administrative experience, including 5+ years supporting senior executives
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• Advanced Microsoft 365 skills (Outlook, Excel, PowerPoint, Teams, SharePoint)
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• Experience with Adobe Acrobat or similar document tools
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• Excellent organization, communication, and problem-solving skills
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• Ability to handle confidential information with discretion
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Nice to Have

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• Experience with travel booking systems like Egencia
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• Experience supporting Board meetings
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• Ability to travel occasionally
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