Office Manager/Executive Assistant

Office Manager/Executive AssistantLocation: Falls Church, VAEnabled Intelligence, Inc. provides extremely accurate, precise and secure data labeling and AI solutions to help our government and commercial customers effectively deploy reliable and unbiased artificial intelligence technologies. We leverage the unique talents of veterans, people with different abilities, and subject matter experts to unlock the value of data to improve the delivery of public services and mission critical national security programs. Every Enabled solution starts with a team of highly-trained, US based data analysts that have both subject-matter expertise as well as a deep understanding of the best techniques and tools for AI data annotation, model development, and testing and evaluation.At EI we respect and celebrate individuals from all walks of life. Our different backgrounds, cultures, experiences, and way of thinking make us stronger together and result in the most accurate and reliable AI solutions for our clients. We are extremely committed to a culture and environment where excellence can be achieved!Office ManagerAs we continue to expand operations in our Falls Church, VA headquarters and our new office opening in St. Louis, MO in December, we are looking for an Office Manager/Executive Assistant to support our growing team. If the idea of working in a collaborative, energetic and people focused environment where we are working together to build something meaningful excites you, Enabled Intelligence might just be the team you are looking for!ResponsibilitiesSupervise and oversee Office Assistant including daily check-ins to communicate clear priorities, monitor and track progress of tasksDevelop processes to set the Office Management team up for successMaintain a welcoming, warm and clean office space for EI team members and guestsOversee opening and closing of the office and secure spacesCoordinate office events including room reservations, catering, logistics and design and delivery of invitationsOwn relationship with building management including coordination and communication with the sanitation team and attending floor warden and tenant meetingsOversee inventory of office supplies, snacks/drinks and new hire onboarding suppliesManage vendors and contractors for office related services and maintenanceAssist with new team member onboarding including setting up new hire orientation with welcome gifts, insuring desks are ready and key cards/building fobs have been set upManage access to secure facilities and conduct monthly badge auditsProvide administrative support to the CPO, CEO and COO such as coordinating internal and external group meetings, preparing materials, reports and presentations and assisting with projects as needed.Cover the reception desk when Office Assistant is required to step away to complete tasks like re-stocking snacks and escorting maintenance workers inside the cleared spaceCollaborate and assist HR with team member recognition and appreciationAssist with company social media and branding opportunitiesRequired Qualifications and SkillsAbility to obtain a TS/SCI Security ClearanceAbility to work Monday-Friday in our Falls Church, VA office between the hours of 9:30am-5:30pm with very occasional hours of 7am-3pm when office assistant is outMinimum one-year previous experience working in an administrative assistant or office management roleProficiency with Outlook calendar managementStrong Excel and PowerPoint skillsStrong communication and organizational skillsAbility to be a good team player and work with individuals of diverse backgrounds in an inclusive environmentAbility to work independently including managing your schedule, taking initiative and meeting project deadlinesAbility to keep information confidentialDesired Qualifications and SkillsActive TS ClearancePrevious experience working at a government contractor in a secure space with knowledge of security protocolsPrevious people management experiencePrevious experience supporting multiple executivesPhysical RequirementsProlonged periods of sitting at a desk and working on a computerBackground Check & Security ClearanceApplicants selected will be subject to background security investigation and may need to meet eligibility requirements for access to classified information; clearance may be required