Administrative Coordinator 1

About This Job

Our mission is to protect homes and businesses on the West Bank by ensuring the Flood Protection system operates as designed. An ideal candidate should possess the following competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Managing Projects: The ability to initiate, plan, execute, manage, and close out all project goals within the established timeline. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Acting Decisively: The ability to make decisions quickly and effectively.

Role Overview:

In this role, you will be the go-to administrative and organizational support for a team of leaders who rely on accurate information and seamless coordination. If you enjoy keeping things running smoothly, building systems that make work easier for everyone, and being a trusted resource within a busy department, this position is a great fit.

You'll manage well-organized physical and digital filing systems, create and maintain spreadsheets tied to real estate, land acquisition, and legal records, and support important meetings by preparing research and presentation materials. You'll also provide day-to-day administrative support to leadership, ensuring operations stay on track.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Maintain organized physical and digital filing systems for agency documents.
• Support document tracking, retention schedules, and accurate cataloging of records.
• Scan, digitize, and store time-sensitive and historical documents.
• Manage daily document retention tasks and assist with public records requests.
• Ensure records are properly labeled, filed, and easily retrievable.

Administrative Support:

• Serve as the front office receptionist, greeting visitors and responding to inquiries.
• Answer and route phone calls; manage messages and voicemail.
• Receive, sort, and distribute mail and documents.
• Prepare, proofread, and update correspondence and agency materials.
• Support leadership with general administrative tasks and coordination.

Appointment Type: Probational - up to 24 months

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score or assessment is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Matthew Edwards

Southeast Louisiana Flood Protection Authority West

View email address on click.appcast.io

View phone number on click.appcast.io

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage: More information can be found at

Parental Leave: Up to six weeks paid parental leave. More information can be found at

Holidays and Leave: State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement: State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others