Administrative Assistant

Administrative Assistant

Contract Length: 3 months

Location: Indianapolis, IN

Shift Times: Monday-Friday (8am-4:30pm)

Administrative & Operational Support

• Maintain executive calendars as it relates to travel and key engagements
• Support meeting coordination tied to travel (agenda alignment, materials preparation, logistics)
• Handle confidential information with a high level of discretion
• Prepare reports, trackers, and travel summaries as needed

Qualifications

• 3+ years of administrative support experience (executive-level support preferred)
• Proven experience coordinating complex travel arrangements (domestic and international)
• Strong proficiency in MS Office (Outlook, Excel, PowerPoint)
• Exceptional organizational skills and ability to manage competing priorities
• Strong communication skills with the ability to interact professionally with senior leaders
• High level of discretion and confidentiality

Preferred Experience

• Experience supporting executive leadership teams
• Familiarity with corporate travel systems (e.g., Concur, BCD Travel)
• Experience working within global organizations or matrixed environments

Key Competencies

• Attention to Detail Ensures accuracy in all travel and logistics planning
• Urgency & Responsiveness Operates effectively in time-sensitive scenarios
• Stakeholder Management Builds trust with executives and cross-functional partners
• Problem Solving Proactively identifies and resolves issues before escalation
• Organization & Prioritization Manages multiple high-priority requests simultaneously.

Salary and Other Compensation: The annual salary/hourly rate for this position is between $25.00 - 26.00 per hour. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance], [dental insurance], [vision insurance], [401(k) retirement plan], [life insurance], [long-term disability insurance], [short-term disability insurance], [paid parking/public transportation], [Paid time off], [Days/hours of paid sick and safe time], [Days/hours of paid vacation time], [Weeks of paid parental leave], [Paid holidays annually], [any additional benefits applicable].