Human Resources Assistant

About Us: Founded in 1968 to meet the post-secondary and continuing education needs of Cecil County residents, Cecil College has been serving the community and shaping its future for more than 50 years. The College is governed by a Board of Trustees appointed by the governor. The College’s fifth president, Dr. Mary Way Bolt, reports directly to the Board of Trustees. Cecil College is centrally located in Maryland’s most northeastern county, just one half mile from Interstate 95. It is easily accessible from Philadelphia and Baltimore, as well as from Wilmington, Delaware. With a diverse student population, Cecil College enrolls approximately 2,500 credit students and 3,400 non-credit students. Cecil offers associate degrees, certificate programs and non-credit classes. Cecil offers a variety of associate degree and certificate programs. Through its open admissions policy, Cecil College provides learning opportunities for all who have the desire and ability to benefit from its courses and programs, regardless of age, gender, ethnic origin, sexual orientation, disability, or socioeconomic status. Employees of Cecil College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia. Applicants must be currently authorized to work in the US, as the College does not offer visa sponsorships. Job Summary The HR Assistant is responsible for supporting the overall administrative and operational functions for the human resources department. The HR Assistant provides support and assistance in the following functional areas: data entry, employee records, professional development, wellness and engagement initiatives and general office assistance. This position is not eligible for telework. The schedule for the position is 4 days a week for a total of 24-28 hours a week. Candidates must have availability to work a shift within the time frame of 8:00 am - 4:30 pm. Shift time and days of week worked are flexible. Must be available to work in person on the North East campus. Essential Job Functions Serve as a first point of contact for visitors to the department. Provide administrative support to the HR department including but not limited to meeting, interview and room scheduling, reconciling and processing invoices, preparing reports and memos, updating organizational chart, and maintaining office supply inventory. Responsible for maintaining the department’s shared email account and responding to general inquiries. Routes email to the HR department as needed. Provides administrative and data entry support to department on payroll processing in HRIS system. Prepares personnel action items and certificates for monthly Board report. Assist with preparation and coordination of HR department engagement initiatives including but not limited to All College Day, Employee Appreciation Day, Wellness Fair. Assist HR Generalist with compliance related initiatives, including tracking employee progress and creation of employee credentials. Maintains employee identification system with assistance as needed from the HR Generalist. Responsible for maintaining probationary schedule and related paperwork for employees and supervisors. Responsible for tracking performance evaluation status for employees. Maintains and updates shared calendar for department. Reconciles and processes invoices. Support onboarding initiatives as directed by supervisor or designee. Creates and maintains employee files. Maintains organization of employee files based on records and retention schedule. Responsible for pulling fingerprinting results from designated websites and maintains fingerprint results as required by state and federal regulation. Provides and gathers data for new hire reporting for the Maryland New Hire Registry, and the Department of Labor as required. Assists with maintaining the human resource records retention schedule. Assist department with projects as needed. Supports cross collaboration with the college community by representing department during special events. Other duties as assigned. Minimum Requirements to Perform Work High school diploma; associates preferred. Two years’ experience in office setting required. Experience in human resources preferred. Knowledge, Skills and Abilities Excellent Microsoft Office software skills including Word, Excel, PowerPoint, and Outlook; ability to generate reports from a human resource information system and other spreadsheets as required. Excellent written and oral communication skills. Able to multi-task, work independently, excellent attention to detail, able to think critically, problem solving ability, the ability to analyze data and ability to adapt to changing priorities. Physical Demands This position classifies the physical exertion requirements as sedentary work involving lifting no more than 20 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met. Work Environment Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations and traffic signals when driving. General Benefits Cecil College offers part-time employees a wide range of benefits, including accrual of sick and safe leave (1 hour of sick and safe leave accrued for every 30 hours worked); opportunity to open a voluntary retirement account with TIAA or Fidelity; employee paid short term disability based on eligibility guidelines; access to the Fitness Center and library and tuition waiver based on eligibility guidelines. This is a non-exempt position (overtime eligible); Grade 107 (pay scale: $18.42-29.48). The hourly rate for the position will be $18.42. Equal Opportunity and Non-Discrimination We are committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. Cecil College will not discriminate against any individual by reason of race, color, national origin, ancestry, age, religion, disability, sex, sexual orientation, gender identity and expression, genetic status, genetic information, veteran status or any other status protected by federal, state or local laws. #J-18808-Ljbffr