HR Coordinator

Job Description

Job Description

POSITION SUMMARY

The HR Coordinator is an essential member of the Portobello America Human Resources team, serving as the backbone of the department’s day-to-day operations. This role is responsible for keeping HR running smoothly across all functions — from managing employee records and supporting HR processes to planning and executing all company events and employee engagement activities that bring our team together.

This is a highly visible, fast-paced role that requires someone who is organized, proactive, personable, and genuinely passionate about people. The HR Coordinator will work closely with the HR Manager and the entire leadership team to support employees at every level, ensure operational excellence in HR, and create meaningful moments that make Portobello America a great place to work.

KEY RESPONSIBILITIES

Employee Events & Engagement

• Plan, coordinate, and execute all company employee events from concept to completion — including holiday parties, cookouts, appreciation events, Sustainability Week, safety events, and recognition ceremonies
• Own the Employee of the Month program end-to-end, including coordinating nominations, managing recognition, and ensuring winners are celebrated in a meaningful and visible way
• Partner with HR leadership to develop and execute quarterly and annual employee engagement initiatives that strengthen culture and morale
• Coordinate all logistics for employee events including venue setup, vendor coordination, catering, decorations, communications, and budgeting
• Create and distribute employee-facing communications for events and recognition including flyers, TV announcements, emails, and signage
• Manage relationships with external vendors, community partners, and organizations involved in company events
• Gather employee feedback following events to measure impact and improve future experiences
• Support community engagement events including Chamber of Commerce activities, job fairs, steering committee visits, and other outreach efforts

Employee Relations & Culture

• Serve as a friendly, approachable first point of contact for employee questions, concerns, and HR-related needs
• Support a positive and inclusive workplace culture by modeling Portobello America’s values in every interaction
• Assist the HR Manager with employee relations matters including documentation, follow-up, and confidential record-keeping
• Support performance review cycles including scheduling, tracking completion, and distributing materials to managers
• Help coordinate new hire onboarding in partnership with the Training & Onboarding Specialist, including orientation logistics and paperwork
• Maintain the HR bulletin board, TV displays, and break room communications with up-to-date announcements and program information

QUALIFICATIONS & REQUIREMENTS

Required

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business, Communications, or a related field preferred
• Minimum 1–2 years of experience in HR, office administration, event coordination, or a related role
• Exceptionally organized with a strong eye for detail and the ability to manage multiple priorities, deadlines, and competing projects at once
• Strong written and verbal communication skills — able to draft professional communications and speak confidently with employees at all levels
• Outgoing, people-oriented, and genuinely enthusiastic about creating a positive employee experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfort with digital tools and HR systems
• Ability to maintain strict confidentiality and handle sensitive employee information with discretion
• Bilingual (English/Spanish) strongly preferred to support our diverse workforce

Preferred

• Experience in a manufacturing, warehouse, or industrial workplace environment
• Familiarity with ADP Workforce Now or similar HRIS/payroll platforms
• Prior experience planning and executing corporate or company events of varying scale
• Experience with employee communications including flyers, newsletters, or digital signage
• SHRM-CP, PHR, or relevant HR certification (or actively pursuing)

CORE COMPETENCIES

Communication & Writing

Organization & Multitasking

Relationship Building

Event Planning & Logistics

Adaptability

Cultural Awareness

Attention to Detail

Discretion & Confidentiality

HR Knowledge & Compliance

WORKING CONDITIONS

This is a high-energy, on-the-move role that operates primarily from the HR office but requires frequent presence throughout the facility — including production floors, break rooms, warehouse areas, and event spaces. The role may occasionally require:

• Standing or walking for extended periods while setting up events, touring the facility, or supporting floor employees
• Lifting and moving event materials, supplies, and equipment up to 30 lbs.
• Flexibility to support employee events, orientations, or special programs on various shifts, including early mornings or occasional evenings
• Frequent interaction with employees across all departments and all levels of the organization

EQUAL OPPORTUNITY EMPLOYER

Portobello America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.