Assistant Business Office Manager

Essential DutiesRevenue Cycle & Financial Operations:Manage and maintain accurate daily census reporting, including status changesOversee RFMS system utilization and ensure data integrityProcess and approve write-offs and resident refunds in accordance with policyRun and verify monthly insurance eligibilityLead private pay collections, including follow-up on outstanding balances and bad debtSupervise all aspects of billing, accounts receivable (AR), and accounts payable (AP)Generate and distribute monthly billing statements and reportsEnsure timely and accurate cash postingConduct routine triple-check processes prior to billing submissionCoordinate and complete all month-end close activitiesManage system uploads and data transmissionsOversee mailing of resident statements and collection lettersObtain and track deposits for new admissions/move-insCash Handling & Trust Management:Prepare bank deposits and reconcile financial transactionsManage and reconcile petty cashAssist with resident trust accounts, including maintaining balances and distributing monthly statementsOperational & Administrative Support:Maintain and support business office systems and processesAttend stand-up or leadership meetings as requested by the Executive DirectorSupport community operations through cross-functional collaboratioSupervisory RequirementsMay provide or assist with team supervision at the direction of the Executive DirectorEnsure compliance with all applicable federal, state, and payer regulationsPartner with leadership to improve revenue cycle outcomes and operational efficiencyQualificationEducation and/or ExperienceHigh school diploma or equivalent requiredMinimum of one (1) year experience in a long-term care or senior living environment preferredStrong understanding of billing, collections, and payment processes in healthcareExperience with RFMS or similar billing systems preferredKnowledge of PCC and Workday systems is a plusMathematical SkillsAbility to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Certificates, Licenses, RegistrationsTo perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred Must be able to type a minimum of 40 words per minute and use a 10-key calculator. Must have knowledge of office machines and equipment.Physical DemandsThe essential functions of this position require:Prolonged use of computersFrequent standing, walking, reaching, pushing, and pullingOccasional sittingFrequent communication (talking and hearing)Ability to lift up to 50 poundsPhysical activities such as climbing, balancing, stooping, kneeling, or crouchingVisual abilities including close, distance, color, peripheral, and depth perceptionWork EnvironmentThe work environment is typically low to moderate noise levelReasonable accommodations may be made to enable individuals with disabilities to perform essential functionsAdditional InformationThis job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Management reserves the right to assign or reassign duties and responsibilities at any time based on business needs. #J-18808-Ljbffr