Secretary II- Student Engagement

Posting Details

Position Information


Job Title
Secretary II- Student Engagement


Classification Title

Department
Counseling


Work Location
Main Campus


Duties


Under direction, the Secretary II performs varied clerical and secretarial duties for and relieve supervisor of minor administrative duties in the subdivision of Student Engagement. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

A summary of essential duties and responsibilities includes the following:

• Reads and routes incoming mail.
• Files routine and/or confidential correspondence and other records according to established file classification system. Maintains student files and records.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Maintains course schedule, data, load sheets, payroll, special services contracts, independent contract forms, etc.
• Prepares and processes purchase orders and invoices for payment.
• Schedules appointments for supervisor, arranges meetings as instructed, and maintains supervisor's calendar.
• Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
• Coordinates printing projects for the department/subdivision with Reprographics and Marketing & Creative Services.
• Maintains financial records and department/subdivision budgets.
• May administer faculty evaluations.
• May order supplies for the department/subdivision as needed.
• Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
• Performs job-related duties as assigned.

The Secretary II in the Student Engagement Subdivision Office is a key position providing support to subdivision faculty and staff as well as students. The Secretary II works proactively with the Dean to manage college and subdivision processes; especially those related to faculty procedures. The Secretary II is trained to help provide support for welcome desks in other departments within the subdivision. In addition, the Secretary II supports the Project Care emergency financial grant program and meets with students to provide funds and manage program documents.

Education/Experience


High school diploma or general education degree//high school equivalency (GED); a minimum of one year specialized training in related area; and minimum of three (3) years' related clerical/secretarial experience in a general office environment required.
Please ensure required qualifications are reflected in your resume and application. Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed.

Qualifications


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, including but not limited to:

• Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence.
• Effective communication skills, interpersonal skills, organizational and critical thinking skills.
• Basic bookkeeping skills.
• Ability to work independently and exercise good judgment.
• Proficiency in Microsoft Office.
• Ability to learn and use various department-specific software programs.
• Ability to compose minutes.
• Ability to handle confidential material and maintain confidence.

Position Status
Full Time


Hours


General Hours
Monday-Friday
8:30 a.m.-5:00 p.m.
Hours may vary during certain times of the year.

Salary/Wage
$19.25 per hour plus exceptional benefits


Hourly/Salary
Hourly


Benefits

FT Support Staff Position
Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:

Health, Dental, Vision
Life insurance; Optional life
Disability insurance
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax-sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criterion for this position/category: Benefit Highlights Benefit Guide-Details

Review of Applications Begins
05/01/2026


Position Type
Support/Hourly Staff

Posting Detail Information


Posting Number
SS00606P


Open Date
04/20/2026


Close Date

Open Until Filled
Yes


Special Instructions to Applicants


Please do not apply through third party sites. Please apply through jobs.morainevalley.edu
For consideration, apply by application review date with complete information. Please contact View email address on click.appcast.io if you have any questions or to notify if you are an internal applicant.