Secretary-Student Services

Student Services Secretary

Qualifications:

State of Illinois fingerprinting and background check in compliance with state code and district policy requirements.

High school diploma or equivalent required; additional coursework or training in office administration or related fields preferred.

One (1) to three (3) years of secretarial or clerical experience preferred, preferably within a public school or special education setting.

Strong organizational, communication, and time-management skills.

Ability to organize and prioritize responsibilities to meet timelines and deadlines.

Ability to multitask and respond effectively to day-to-day interruptions and changing priorities.

Ability to work independently and collaboratively as part of a team.

Ability to maintain confidentiality and exercise professionalism in all interactions.

Proficiency with Google Workspace, including Google Docs, Sheets, Forms, Drive, and Gmail.

Working knowledge of student information systems, ISBE reporting systems, ISTAR, and online IEP platforms preferred.

Ability to operate standard office equipment and multi-line phone systems.

Position Overview:

The Student Services Secretary provides clerical, organizational, and administrative support to the Superintendent and Director of Student Services to ensure the efficient operation of the district office and student services department. This position supports the coordination and maintenance of student records, special education documentation, communication systems, and transportation information while always maintaining confidentiality and professionalism. The Student Services Secretary plays a key role in supporting district operations by assisting staff, families, and students while ensuring accurate documentation, compliance support, and effective office procedures.

Performance Responsibilities:

The criteria listed below describe the essential functions of the position. The exclusion of specific responsibilities does not preclude the assignment of related duties.

Office Operations & Administrative Support:

1. Provides clerical and administrative support to the Superintendent and Director of Student Services.

2. Maintains professional and efficient office operations while responding to staff, student, parent, and community inquiries.

3. Answers and directs calls using a multi-line phone system.

4. Prepares correspondence, reports, forms, and other documents as requested.

5. Copies, files, distributes, and maintains records and documentation.

6. Maintains calendars, schedules, and office communications as assigned.

7. Assists with organizing meetings, student services documentation, and department records.

Student Services & Records Management:

8. Maintains accurate student records, including special education and state reporting documentation.

9. Assists with ISTAR, ISBE reporting requirements, and online IEP management systems.

10. Supports the organization and maintenance of confidential student records in compliance with district, state, and federal requirements.

11. Assists with data entry, student enrollment information, and student services reporting.

12. Prepares and maintains transportation and bus route information in collaboration with the Transportation providers.

Professional Responsibilities:

13. Maintains confidentiality regarding students, staff, and district operations.

14. Demonstrates professionalism, flexibility, and a positive attitude in daily interactions.

15. Prioritizes assignments and completes tasks within established timelines.

16. Initiates tasks and produces detailed and accurate work.

17. Performs other duties as assigned by the Superintendent or Director of Student Services.

Working Conditions:

Regular office environment with frequent interaction with staff, students, and families.

Occasional extended hours may be required during peak reporting or registration periods.

Salary and Benefits:

Starting Salary commensurate with experience and coursework.

District offers a comprehensive benefits package in accordance with Board policy and applicable employment agreements.

Evaluation:

Performance will be evaluated annually by the Superintendent and Director of Student Services in accordance with district evaluation procedures.

Application Procedure:

All applications must be submitted electronically.

Equal Opportunity Employer:

Burr Ridge CCSD 180 is an Equal Opportunity Employer and does not discriminate based on race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. The district actively recruits qualified and diverse candidates.