HR Director Office Manager

Job Description

Job Description

• HR Director / Office Manager

  Haven of Paris
  Salary: $48,000–$52,000 per year
  Job Type: Full-time

  About the Position

  Haven of Paris is seeking an organized, dependable, and people-focused HR Director / Office Manager to oversee human resources operations and day-to-day administrative functions. This individual will play a key role in employee relations, recruitment, payroll, compliance, employee engagement, and office management.

  The ideal candidate will have prior healthcare experience, strong organizational and communication skills, and the ability to balance multiple responsibilities in a fast-paced healthcare environment. This position requires someone who can build positive employee relationships, strengthen staffing efforts, maintain compliance, and ensure office operations run smoothly.

  Key ResponsibilitiesHuman Resources

  • HRIS Management: Maintain employee information, personnel records, and HRIS data accuracy.

  • Payroll Administration: Coordinate and process payroll accurately and on time.

  • Employee Engagement: Support initiatives that promote employee satisfaction, retention, recognition, and a positive workplace culture.

  • Recruitment and Staffing: Lead recruitment efforts, including job fairs, college partnerships, CNA training programs, and community outreach initiatives.

  • Employee Relations: Address employee concerns, assist with conflict resolution, document disciplinary actions, and support consistent enforcement of company policies.

  • Agency Staffing Reduction: Develop and implement strategies to reduce reliance on staffing agencies by strengthening recruitment and retention.

  • Background Checks and Compliance: Coordinate background checks, maintain required documentation, and monitor compliance with applicable employment requirements.

  • OIG Exclusions Screening: Conduct or coordinate Office of Inspector General (OIG) exclusion screenings as applicable and maintain appropriate documentation.

  • Personnel File Management: Ensure employee files, onboarding documents, and required HR records are accurate and up to date.

  • Onboarding and Offboarding: Coordinate new-hire onboarding, employment documentation, and employee separation processes.

  • Policy and Procedure Compliance: Help ensure HR practices align with organizational policies and applicable employment regulations.

  Office Management and Administrative Support

  • Medical Records: Upload, organize, and maintain medical records and related documentation in the appropriate systems.

  • General Office Administration: Manage incoming phone calls, direct inquiries, handle correspondence, and provide administrative support.

  • Document Management: Maintain organized electronic and paper files while protecting confidential information.

  • Office Coordination: Support daily office operations and assist with administrative tasks as needed.

  • Communication and Support: Serve as a professional point of contact for employees, applicants, visitors, and other individuals contacting the facility.

  • Confidentiality: Handle sensitive employee, resident, and organizational information with discretion and professionalism.

  Qualifications

  • Required: Previous healthcare experience.

  • Previous experience in human resources, office management, healthcare administration, or a related role.

  • Working knowledge of payroll processes, HRIS platforms, recruitment, and employee recordkeeping.

  • Experience addressing employee concerns, supporting disciplinary processes, and maintaining confidential personnel records.

  • Familiarity with background checks, OIG exclusion screening, and healthcare compliance requirements.

  • Strong organizational, communication, interpersonal, and problem-solving skills.

  • Ability to manage multiple priorities, meet deadlines, and work independently.

  • Proficiency with computers, electronic records systems, and standard office software.

  • High level of professionalism, integrity, and attention to detail.

  Preferred Qualifications

  • Experience in a skilled nursing facility, long-term care facility, assisted living community, or other healthcare setting.

  • Experience recruiting CNAs and other direct-care healthcare staff.

  • Experience building relationships with colleges, CNA programs, and local workforce organizations.

  • Demonstrated success improving employee retention and reducing agency staffing expenses.

  Benefits

  Haven of Paris offers a benefits package designed to support employee well-being and work-life balance, including:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • 401(k) retirement plan

  • Paid vacation

  • Paid sick time

  • Paid holidays

  • Employee discount program

  Benefit eligibility, coverage, and applicable terms are subject to company policies and plan requirements.

  What We’re Looking For

  We are looking for a proactive leader who takes ownership, follows through on responsibilities, and understands the importance of staffing, employee satisfaction, regulatory compliance, and organized office operations. The successful candidate will be comfortable working with employees at all levels and balancing strategic HR responsibilities with hands-on administrative duties.

  Compensation

  Annual Salary: $48,000–$52,000 , based on qualifications and experience.

  How to Apply

  If you have healthcare experience and are ready to contribute to a team focused on effective staffing, employee engagement, compliance, and operational excellence, we encourage you to apply to join Haven of Paris.