Factoring Operations Specialist

Position Summary

The Factoring Operations Specialist is responsible for executing accurate and timely back-office processing across payroll, invoicing, funding, cash application, and reconciliations. This role supports the delivery of high-quality client service by ensuring financial data integrity, meeting banking deadlines, and partnering closely with Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Key Responsibilities

Funding & Reconciliation

• Prepare and reconcile weekly funding reports, including:
  • Invoices purchased
  • Accounts receivable activity
  • Reserve analyses
• Ensure all reconciliations are accurate, auditable, and completed within required timelines

Data Preparation & Imports

• Build and validate Excel/CSV files for system imports
• Perform accurate data entry for invoices purchased, ensuring consistency across systems

Cash Movement & Reporting

• Execute wire transfers and ACH transactions in alignment with banking deadlines
• Generate A/R aging and subsidiary reports
• Balance payroll and invoicing activity to accounting statements

Exception Processing

• Partner with Relationship Managers to research and resolve exception items
• Identify discrepancies, collaborate cross-functionally to resolve issues, and document outcomes

Quality, Compliance & Timeliness

• Meet all daily, weekly, and banking-related processing deadlines
• Maintain complete, audit-ready records in compliance with internal policies and procedures
• Identify opportunities for process improvements and workflow efficiencies

Required Qualifications

• Associate's degree in Accounting or equivalent work experience
• Strong Excel skills with experience working across multiple datasets and systems
• Understanding of:
  • Payroll taxes
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • Cash posting
• Highly detail-oriented with strong organizational and time management skills
• Ability to manage deadlines in a fast-paced environment
• Strong collaboration and customer service mindset

Preferred Qualifications

• Experience in factoring, payroll processing, or financial operations
• Familiarity with reconciliation processes and exception management workflows

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.