(Part-Time) Grant Coordinator

PAY RATE: $25.00 - $39.00 per hour (up to 1500 hours per year).

Eligible part-time employees will receive up to a $5.75 per hour retention bonus for all hours worked from Memorial Day through Labor Day. Click here ( for details.

GENERAL STATEMENT OF DUTIES: Under the direction of the Chief of Planning & Development, this year-round, part time position is primarily responsible for developing and writing grant proposals to foundations and other grant-making organizations. The position will assemble and submit grant requests, establish and maintain personal contact and relationships with foundation and agency contacts, conduct prospect research, maintain a calendar of submissions and other deadlines and provide administrative follow-up for grants received.

SUPERVISION RECEIVED: Works under the general direction of the Chief of Planning & Development. Position works independently and exercises some judgment and discretion in completion of duties.

ESSENTIAL DUTIES:

• Developing and writing grant proposals to foundations and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders.

• Assembling and submitting grant requests, including letters, proposals, budgets, and presentations.

• Establishing and maintaining personal contact and relationships with foundation contacts and program officers.

• Ensuring prompt acknowledgement of foundation gifts.

• Monitors grant funds and prepares reports.

• Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports. Conducting prospect research.

• Prioritizing projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposals.

• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in business, marketing, communications, English, writing or similar field. Applicants with 8 or more years of related service will be given credit toward meeting the minimum educational requirements and will be considered for the position.

• Demonstrated successful grant writing experience.

• Possess excellent writing and computer skills (MS Office Suite) and database management skills.

• Excellent communication and organizational skills with the ability to implement systems and follow-up processes.

• Ability to establish and maintain positive working relationships with the CEO, staff officers, employees, foundations and outside agencies.

• May be required to adjust schedule to meet organizational needs, including special events, evenings, weekends & holidays.

• Ability to perform essential duties.

TOOLS & EQUIPMENT USED: Personal computer including financial, accounting, payroll, data base, scheduling, publishing, spreadsheet, and word processing software; calculator, copy machines; phone and automobile.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. The employee is frequently required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee generally performs work within an office environment. The noise level is usually quiet. Occasionally, the employee will be required to work in outdoor environments and will be subject to weather conditions to include heat, rain, and snow.

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