Administrative Coordinator
Southeast Louisiana Flood Protection Authority East
About This Job OUR MISSION
Our mission is to ensure the physical, operational, and financial integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate, and maintain projects that reduce the probability and risk of flooding for residents and businesses within our jurisdiction.
About This Position
This position performs a variety of clerical duties in support of the Maintenance department for the Orleans, East Jefferson, and St. Bernard. The position reports to the Deputy Undersecretary – 1.
An Ideal Candidate Should Possess The Following Competencies
Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. .
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Initiative : The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.
Using Data: The ability to use relevant and valid data to inform a recommendation for action
Minimum Qualifications
Three years of experience in administrative services.
Experience Substitution
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties
Job Duties and Other Information
- Reviews timecards for accuracy, including entering leave time and verifying department codes, in the ADP payroll system for the Maintenance department. Tracks attendance, tardiness, leave usage, and balances.
- Reviews daily log sheets received from supervisors and foremen for all groups within the Maintenance Department and audits such for accuracy prior to submitting to the Regional Director for approval. Ensures that the following are accurately reflected for each employee: regular/overtime labor and equipment usage hours; cost account code; job code; location code; and project number.
- Takes action to resolve discrepancies by contacting/meeting with supervisors and foremen. This process, serves as one component of the checks and balances system for time and attendance recording in the Maintenance Department.
- Sorts and distributes incoming mail to the appropriate Maintenance Department staff.
- Coordinates invoice processing: Receives invoices from Finance and distributes them to the appropriate supervisors/foremen for coding, signature, and date.
- Submits completed invoices to the Regional Maintenance Director for final review and approval.
- Forwards fully approved invoices to the Finance Department for payment.
Position-Specific Details
Appointment Type: This appointment type can be filled as Probational, Promotional, Lateral Transfer, Detail to Special Duty or Job Appointment.
Career Progression: This position does not participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine their position in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted instead of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information
For further information about this vacancy, contact:
Monique Cook
SE LA Flood Protection Authority-East
View phone number on jobradars.com
***email_hidden***
- ...Administrative Coordinator 1/2/3 Print ( Apply Administrative Coordinator 1/2/3 Salary Depends on Qualifications Location New Orleans, LA Job Type Classified Job Number 221790AdminCoord1-3.06.02.26SY Department DCFS-Department of...SuggestedPermanent employmentWork at officeMonday to FridayFlexible hoursShift work
Louisiana Department of State Civil Service
New Orleans, LA13 hours ago - ...southeast Louisiana. JOB SUMMARY This position provides administrative and secretarial support for the Sr. Director of Racing. In... ...to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating...SuggestedCasual workWork at officeLocal area
Churchill Downs Incorporated
New Orleans, LA2 days ago - ...Minimum Qualifications: Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned... ...: Below is the starting hourly rate. ~ Administrative Coordinator 4 - $15.76 /HR Louisiana is a State As a Model Employer...SuggestedHourly payWork at officeTrial periodMonday to Friday
- ...Administrative Coordinator DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. We care for the well-being and safety of Louisiana's people. Treating all people with dignity...SuggestedPermanent employmentWork at officeMonday to FridayFlexible hoursShift work
- ...Administrative Coordinator 4 At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital...SuggestedLocal areaMonday to Friday
- ...Senior Administrative Coordinator, Reunion Giving Advancement - Annual Fund Location: New Orleans, LA Summary The Senior Administrative Coordinator, Reunion Giving assists the Senior Director and the Class Officers with day-to-day operations within the unit...Hourly payWork at officeLocal areaNight shift
Tulane University Staff
New Orleans, LA3 days ago $64.2k - $116.4k
...your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality...Summer holidayWork at officeFlexible hoursEY
New Orleans, LA1 day ago- A leading educational institution in New Orleans is seeking a Senior Administrative Program Coordinator. The role involves providing comprehensive administrative support, coordinating meetings, and managing various office tasks. Candidates should have excellent communication...Work at office
- ...conviction representation to indigent people on Louisiana's death row, as well as juveniles sentenced to life without parole. The CSJ Administrator will provide clerical support to attorneys and teams representing clients in state and federal courts throughout Louisiana, with...Hourly payFull timePart timeWork at officeLocal areaFlexible hoursWeekend work
Loyola University New Orleans
New Orleans, LA2 days ago - A regional energy company in New Orleans is seeking an Administrative Specialist to coordinate administrative functions and provide comprehensive support to the management team. Candidates with a Bachelor’s degree in a technical field or equivalent experience are preferred...
$56.99k - $68.39k
...Number: 1054C-01 Department: Office of Central Grants Administration 0160 Division: Fiscal Recovery 0160-376 Opening Date:... ...reconciliations, and closeout packages. Serves as the primary coordinator for ensuring emergency contracts are viable, compliant, and...Permanent employmentWork experience placementWork at officeLocal areaImmediate startFlexible hoursJefferson Parish, LA
Gretna, LA2 days ago- ...Job Description Job Description We are looking for an Administrative Coordinator to support outreach efforts and strengthen relationships with partner organizations and participating companies in New Orleans, Louisiana. This short-term contract position with potential...Permanent employmentTemporary workWork at office
- A utility company in New Orleans is seeking a Specialist - Admin I, II, or III for administrative support. This role includes scheduling, maintaining calendars, and providing essential support to management. Candidates with a Bachelor's degree or equivalent experience...Full timeWork at office
- A summer camp organization in Metairie, Louisiana is seeking a Camp Office Administrator to support the Camp Director in daily operations. The role involves managing parent communications, overseeing staff support, and ensuring smooth camp operations. Responsibilities include...Summer workWork at office
- ...ensure a balanced distribution and flow of work. Conducting PSA staff meetings to share information, discuss case process and administrative problems, and exchange ideas. Utilizing office automation systems to prepare in final form a variety of letters, narrative...Work at office
US Government Jobs - Other Agencies
New Orleans, LA4 days ago - ...and auditors. What We're Looking For ~ High School Diploma or equivalent; Associate's or Bachelor's Degree in Business Administration, Accounting, or a related field preferred. ~3+ years of experience in office management, bookkeeping, or administrative roles...Full timeWork at office
Skillcloud HCM Solutions
New Orleans, LA2 days ago - ...collections on past-due accounts • Process payroll • Make bank deposits and post deposits in QuickBooks Desktop • Provide administrative support to CEO • Answer phones and respond to emails • Maintain filing systems and office organization • Process incoming...Full timeWork at office
Mardi Gras Productions
Harahan, LA4 days ago - The City of New Orleans seeks an Administrator to provide comprehensive high-level administrative support. Responsibilities include preparing reports, handling information requests, and scheduling meetings. Candidates must have a High School Diploma or GED, and 30 credit...
- ...Campus Visits & Events will support the Office of Admissions by coordinating and delivering high-quality campus visit experiences for... ...policies and procedures. Human Resources / Payroll / Benefits Administration (Benefits Representative) Under the direction of the...Full timeWork at office
- ...clerical and office duties. Responsibilities include maintaining records, operating office equipment, and assisting with various administrative tasks. The ideal candidate must have a high school diploma, excellent verbal communication skills, and a typing speed of at...Work at officeLocal area
- Administrator/Office Manager Senior Helpers is a non-medical in-home care service provider committed to providing the highest quality care... ...that a professional workplace is maintained. Schedule and coordinate caregiver staff based on assessment and care plan information...Work at officeLocal areaImmediate startWeekend work
- ...students for success in college, career, and beyond. The Office Coordinator is the welcoming face and operational heartbeat of the... ...professional, positive school image by managing day‑to‑day administrative tasks such as phone calls, emails, and visitor check‑ins with...Hourly payFull timeContract workCasual workWork at officeLocal areaImmediate startMonday to FridayFlexible hoursDay shiftAfternoon shift
$31k - $40k
...processes, ensuring all records are up to date. Assist the Data Coordinator with maintaining student records, enrollment, registration,... ...reports and report cards to families. Provide clerical and administrative support to the CEO and Leadership Team as needed. Perform...Interim roleSummer workWork at office- ...prominent educational non-profit in New Orleans seeks an Office Coordinator to be the welcoming face of the school. Responsibilities... ...school. The ideal candidate should have at least 2 years of administrative support experience and a high school diploma. This role offers...Work at office
$33 - $37 per hour
Spencer Fane LLP is seeking a Legal Administrative Assistant (Litigation) in New Orleans, Louisiana. This role provides crucial support to attorneys in the Litigation and Dispute Resolution group, managing communications, files, and logistics efficiently while maintaining...Hourly pay$47k - $50k
...Office Manager, you will perform a variety of duties including coordination of all business unit accounting activities, maintaining cash... ..., profit and loss reconciliations, and human resources administration/benefits for personnel. You will coordinate routine office duties...Contract workWork at officeLocal areaRemote workFlexible hours- ...Job Description Position Summary Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage)...Work at office
- ...company's financial health. In addition, as the Office Manager, this role ensures efficient administrative operations, from procurement of office supplies to meeting coordination and schedule management. Adherence to processes, procedures, and compliance measures...Full timeWork at office
$45.4k - $72.11k
...wellness, and are prepared for civic, social, and economic success. Position Summary The Superintendent’s Office Coordinator provides high-level administrative and operational support to the Superintendent and the Superintendent’s Office. This role is responsible for...Work experience placementWork at office$91.9k - $171.8k
...locations: Louisville or New Orleans The opportunity As an Administrative Manager, Assistant Director, you’ll develop and implement... ...additional work and satisfaction with current support Coordinates and assists with budget planning and is responsible for operating...Work experience placementSummer holidayFlexible hoursEY
New Orleans, LA1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!
- administrative coordinator New Orleans, LA
- administrative specialist New Orleans, LA
- confidential administrative support New Orleans, LA
- administrative assistant scheduler - remote New Orleans, LA
- administrative office technology New Orleans, LA
- administrative analyst New Orleans, LA
- work from home administrative New Orleans, LA
- remote administrative New Orleans, LA
- intern - administrative New Orleans, LA
- administrative secretary New Orleans, LA