Administrative Associate

Position Details WSU's Commitment to Equal Opportunity Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32). Position Information Position Title Administrative Associate Requisition Number

S02475P

Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade N27 Salary FLSA Non-Exempt Job Summary/Basic Function The position provides executive-level administrative support to the Division of Online and Continuing Education (DOCE) Dean and Associate Dean, driving key functions that ensure the efficient operation of the division's activities. Operating as a self-starter with a high degree of initiative, discretion, and diplomacy, this role oversees the dean's office suite, including managing communications, scheduling, front-desk reception, and complex calendar arrangements. Duties include coordinating communication, fostering collaboration, enhancing business processes, managing financial activities, and ensuring confidentiality and compliance with data privacy regulations. With a focus on integrity and collaboration, this position supports the division's objectives and activities while upholding organizational standards and values. Responsibilities include discretion, judgment, knowledge of administrative processes, diplomacy, and the ability to work independently; to find and analyze data using campus tools; to organize large meetings/events; to communicate effectively; to problem-solve; and to maintain private and sensitive information. Additionally, budgetary responsibilities entail purchasing, travel, funds transfers, and expense reallocations. Administrative functions involve verbal and written communication with all university divisions and departments and collaborating with DOCE staff to enhance business processes and develop creative communications and materials to foster a collaborative culture on campus. Required Qualifications Required: Associate's degree or equivalent combination of education and experience 4 years of full-time administrative support and/or office management experience Preferred Qualifications Preferred: Demonstrated ability to prioritize complex and varied responsibilities, detail-oriented approach with a keen ability to review information for accuracy, while consistently meeting deadlines. Strong organizational skills and proven track record of completing and/or coordinating tasks efficiently while managing multiple priorities simultaneously. High level of professional judgment and confidentiality, capable of acting as a liaison to staff, students, faculty, executives, and community members. Excellent interpersonal communication skills with a strong collaborative team orientation, and proficiency in independently solving complex issues. Knowledge of University programs and systems and comfortable with independently learning new software. Familiarity with University software, including Ellucian Banner, Argos, Tableau, Concur, PAW Place, and other technology as needed. A successful candidate will be willing to Background Check? Yes Benefits Summary WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave. Posting Detail Information Job Open Date 09/17/2026 Review Date 10/08/2026 Job Close Date 10/08/2026 Open Until Filled No Notes to Applicant If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $50,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package . To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Applications must be received by October 8, 2026. Criminal background check required as a condition of employment. Quick Link for Direct Access to Posting Weber State University