Administrative Assistant Facility Operations

Sanford Health the largest rural health system in the United States is dedicated to transforming the health care experience and providing access to world-class health care in Americas heartland.

Work Shift:

8 Hours - Day Shifts (United States of America)

Scheduled Weekly Hours:

40

Compensation:

Salary Range: $16.00 - $25.50

Union Position:

No

Department Details

Work closely with a variety of people supporting the day to day operations of facilities and maintenance.

Key Responsibilities
Administers staff identification badges including printing activation replacement and record maintenance
Manages door and security access requests ensuring appropriate permissions are assigned updated and removed in accordance with policy
Maintains and supports the facilities call center including logging requests prioritizing work orders routing calls and tracking resolutions
Coordinates maintenance and service requests supporting preventive maintenance schedules and emergency response communication
Processes purchase orders service orders and invoices ensuring accuracy proper approvals and timely payment
Maintains organized records for vendor contracts service documentation compliance reports and safety inspections
Serves as a primary point of contact between facilities staff healthcare teams external vendors and contractors
Supports regulatory compliance efforts by maintaining documentation related to Joint Commission OSHA HIPAA and internal audits
Prepares reports tracks metrics and assists leadership with administrative and operational planning

Summary

Providing administrative support and coordination of activities for specific teams of people. May The Facilities Health Care Administrative Assistant provides comprehensive administrative and operational support to healthcare facilities and maintenance departments ensuring a secure efficient and compliant care environment. This role supports daily facilities operations through coordination of staff access credentials communication systems purchasing processes and service requests while maintaining accurate documentation and regulatory readiness.
The position plays a key role in supporting patient safety and organizational efficiency by managing staff identification badges door access permissions facilities call center operations and the processing of orders and invoices. The Facilities Health Care Administrative Assistant collaborates closely with facilities leadership security clinical departments vendors and contractors to ensure uninterrupted healthcare services and compliance with healthcare regulations.

Job Description

Key Responsibilities

• Administers staff identification badges including printing activation replacement and record maintenance
• Manages door and security access requests ensuring appropriate permissions are assigned updated and removed in accordance with policy
• Maintains and supports the facilities call center including logging requests prioritizing work orders routing calls and tracking resolutions
• Coordinates maintenance and service requests supporting preventive maintenance schedules and emergency response communication
• Processes purchase orders service orders and invoices ensuring accuracy proper approvals and timely payment
• Maintains organized records for vendor contracts service documentation compliance reports and safety inspections
• Serves as a primary point of contact between facilities staff healthcare teams external vendors and contractors
• Supports regulatory compliance efforts by maintaining documentation related to Joint Commission OSHA HIPAA and internal audits
• Prepares reports tracks metrics and assists leadership with administrative and operational planning

Qualifications

High school diploma or equivalent preferred.

Applicable experience preferred.

Based on facility needs may require a valid drivers license and maintain a good driving record.

Sanford is an EEO/AA Employer M/F/Disability/Vet.

If you are an individual with a disability and would like to request an accommodation for help with your online application please call 1- or send an email to

Required Experience:

Junior IC