Administrative Assistant Reception

Administrative Assistant / Receptionist

This role provides front-desk reception and administrative support to a growing wholesale operation. The Administrative Assistant / Receptionist answers and directs calls, coordinates appointments, maintains records, and supports management and department leaders with day-to-day office tasks. The position plays a key role in ensuring smooth office operations, professional customer interactions, and effective support for ongoing projects.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Schedule, coordinate, and confirm appointments for internal and external stakeholders.
• Route inquiries and calls to the appropriate team members in a timely and accurate manner.
• Assist with and support the growth of a successful wholesale operation by providing reliable administrative assistance.
• Provide administrative support to management and department leaders, including handling correspondence and documentation.
• Assist with project coordination, including tracking tasks, deadlines, and deliverables.
• Maintain accurate records and files, ensuring documents are organized and easy to retrieve.
• Perform general office and administrative duties as needed to support daily operations.
• Collaborate with team members to improve office processes and support efficient workflows.
• Deliver friendly and professional customer service to visitors, callers, and internal teams.

Essential Skills

• Demonstrated administrative support experience, including handling phones, scheduling, and documentation.
• Proficiency with Microsoft Office and other standard office software applications.
• Strong verbal and written communication skills for interacting with customers, visitors, and internal teams.
• Ability to manage multiple tasks and priorities simultaneously in a fast-paced office environment.
• Strong organizational skills and attention to detail when maintaining records and files.
• Familiarity with general office procedures and administrative functions.
• Customer service skills with a professional and courteous phone manner.
• Data entry skills with accuracy and efficiency.

Additional Skills & Qualifications

• Previous experience in administrative support, sales support, project coordination, or a related role is preferred.
• Willingness to learn new processes and take on additional responsibilities as the operation grows.
• Ability to work collaboratively with management and department leaders.
• Comfort working in a wholesale or similar business environment.

Work Environment

This position is based in an office environment that supports a wholesale operation. The role centers around front-desk reception and administrative functions, including frequent phone use, computer work, and interaction with internal teams and external callers. You will use Microsoft Office and other standard office software throughout the day to manage schedules, records, and communications. The work involves typical office hours with a focus on responsiveness, professionalism, and maintaining an organized and welcoming reception area.

Job Type & Location

This is a Contract to Hire position based out of Fargo, ND.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 28, 2026.

Workplace Type

This is a fully onsite position in Fargo, ND.