Administrative Assistant

Description

American Gate & Security is looking for an organized, detail-oriented, high energy Administrative Assistant to join our team of professionals. The Administrative Assistant works in all facets of branch business, from customer service to providing administrative and office support for our sales, production, operations, and management teams. The person in this role must work well in teams and competently perform work independently. The American Fence Company is a drug free workplace. If offered employment, the candidate must successfully complete background and drug screening.

COMPENSATION AND BENEFITS:

• $23 - $26 per hour to start
• Paid time off + company holidays
• Health, dental, and vision insurance
• Health care and dependent care FSAs
• Optional short- and long-term disability, and life insurance plans
• 401k with company match

RESPONSIBILITIES:

• Perform administrative and office support activities for multiple supervisors.
• Field telephone calls.
• Data and order entry.
• Generate task lists and work to be completed by others.
• Generate Word documents and Excel spreadsheets; file, scan, and fax, as needed.
• Maintain electronic and physical filing system.
• Enter data from field reports to spreadsheets.
• Set appointments for estimators.
• Facilitate new employee onboarding and documentation.
• Process employee termination documentation.
• Process enrollments and changes in employee benefits.
• Create, locate, print, and distribute reports and bids as requested.
• Assist team members to disseminate information verbally and in writing, as needed.
• Open, sort, and distribute correspondence, including mail, e-mail, and faxes.
• Other duties as assigned.

Requirements

• High proficiency in use of Excel, Word, Outlook, and other productivity programs.
• Excellent interpersonal skills; professional and courteous to others in all situations.
• Strong verbal and written communication skills; familiarity with business communication.
• Knowledge of general records management and office procedures, including equipment.
• Effectively perform work both collaboratively and independently.
• High-level organization strategies to manage work and time effectively; ability to remain flexible as daily priorities change.
• Adept in critical thinking and innovative problem solving.
• Flexibility to multitask with frequent interruptions.