Senior Bookkeeper

About Us

We are a dynamic SaaS company building innovative software solutions that make a difference in the Environmental Health Risk and Safety industry. Our collaborative team is passionate about technology and committed to excellence. We are looking for a talented Information Technology Manager to join our team in San Diego, CA and help drive our technical vision forward.

**THIS IS AN ON-SITE POSITION IN SAN DIEGO, CA 92127.**

Important Note: This is a full-time, on-site with benefits role in San Diego,CA. We are only considering local candidates at this time. Relocation assistance is not available.

• Competitive Salary Range: $65,000-$75,000 per year DOE

The Opportunity

The Senior Bookkeeper is responsible for managing the company's complete day-to-day financial operations, combining full-cycle bookkeeping with accounting specialist functions including 3rd party billing, financial reporting, and corporate compliance. This is a high-ownership, self-directed role within a small, collaborative SaaS team, working directly with management. The incoming employee will benefit from a paid transition overlap with the outgoing bookkeeper with a hands-on knowledge transfer covering all systems, processes, vendor relationships, and compliance responsibilities before assuming full independent ownership.

Duties and Responsibilities

Core Bookkeeping

• Manage day-to-day bookkeeping functions, including accurate recording of financial transactions and maintenance of supporting documentation.
• Maintain corporate books including cash receipts, purchase, sales, general, and cash disbursement journals.
• Post bills to journal, process invoices, and balance journals on a regular schedule.
• Operate QuickBooks to record, store, and analyze financial data.
• Collect, enter, or download financial data from internal and external sources; review for accuracy prior to posting.
• Organize and maintain work papers, financial documents, and supporting records; file and retrieve as needed.

Accounts Receivable & 3rd Party Billing

• Administer accounts receivable processes, including 3rd party billing, invoice tracking, and follow-up on outstanding balances.
• Submit and manage billing through client portals including Coupa, Ariba, and/or ESIC depending on client platform requirements.
• Correspond directly with external billing contacts and clients to resolve billing inquiries, disputes, and outstanding balances.
• Make collection calls and emails, post payments, and record corresponding journal entries.
• Prepare and maintain AR aging reports; escalate delinquent accounts as needed.

Accounts Payable

• Oversee accounts payable activities by reviewing invoices, preparing payments, and ensuring obligations are settled within expected timelines.
• Process check runs and vendor payments; prepare signature-ready checks.
• Maintain organized AP files, vendor records, and supporting documentation.

Bank & Account Reconciliations

• Perform bank and account reconciliations including credit cards, petty cash, and loans to confirm financial records are complete, balanced, and up to date.
• Prepare bank deposits; identify and escalate discrepancies promptly.
• Administer general ledger coding, postings, and documentation to ensure correct entry and audit-ready records.

Payroll

• Process company bi-weekly payroll using ADP Workforce Now with a high level of accuracy, including reviewing timesheets, deductions, and time off accruals.
• Ensure payroll compliance and maintain accurate employee records.
• Limited certified payroll reporting as needed.

Financial Reporting

• Prepare and maintain various accounting reports for leadership review.
• Prepare and present monthly financial statements to management.

Reporting & Compliance

• Work with management and CPA on tax issues, document requests, and year-end closing process.
• Provide organized, accurate financial records and documentation to facilitate CPA review and filing deadlines.
• Maintain multi-state business licenses manage yearly and quarterly renewal deadlines across all applicable jurisdictions.
• Prepare and file Statement of Officer Information and Annual Reports as required by state.
• Prepare and submit Property Tax Reports accurately and on time.
• Monitor company contracts and send out requests for new insurance quotes.

Office & Vendor Coordination

• Manage landlord lease relationship including correspondence, renewal tracking, and critical date management.
• Coordinate essential office services such as shipping, mail distribution, supply ordering, equipment needs, and routine operational requests.
• Maintain productive relationships with vendors, service providers, landlords, and internal teams to support uninterrupted office operations.
• Partner with HR and IT contacts to help uphold office procedures, support policy administration, and address office equipment needs.
• Maintain organized corporate filing system pertaining to financial, compliance, and administrative records.
• Other duties as assigned.

The Ideal Candidate

Required

• 5+ years of experience in full charge bookkeeping or accounting support with end-to-end financial responsibilities.
• Proficiency in QuickBooks (QBO and/or Enterprise) with strong working knowledge of core bookkeeping practices.
• Proficiency in 3rd party billing platforms such as Coupa, ESIC, Ariba, or similar platforms
• Hands-on ADP Workforce Now payroll processing experience.
• Proven ability to manage accounts payable, accounts receivable, and bank reconciliations with close attention to detail.
• Experience making collections calls directly and managing aging accounts.
• Strong organizational skills with the ability to balance financial duties, compliance responsibilities, and office coordination tasks.
• Clear written and verbal communication skills for working with employees, vendors, and management.
• Proficiency with standard office software; ability to work independently in a fast-paced environment.

Preferred

• Experience with multi-state business license renewals and corporate annual report filings.
• Experience supporting a CPA through year-end close and tax season.
• QuickBooks implementation or system transition experience.
• SaaS or subscription-revenue business background.
• Knowledge of California payroll compliance requirements.

Education/Professional Experience

Bachelor's degree in Accounting, Finance, or a related field preferred or an equivalent combination of education and relevant work experience.

Knowledge, Skills & Abilities:

• Strong working knowledge of full-cycle accounting principles including AR, AP, GL, reconciliations, and payroll.
• Demonstrated ability to manage 3rd party billing through external client portals (Coupa, Ariba, ESIC, or similar).
• High level of accuracy and attention to detail in financial recordkeeping and reporting.
• Ability to prioritize and manage multiple concurrent accounting functions independently.
• Strong analytical and problem-solving skills; ability to identify and resolve discrepancies proactively.
• Professional written and verbal communication skills, including direct client and vendor correspondence.
• Competency with QuickBooks (QBO and/or Enterprise) and ADP Workforce Now.
• Ability to maintain confidentiality of sensitive financial and employee information.
• Comfortable working directly with management and external CPA with minimal oversight.

Competitive Salary and Benefits Package

• Competitive Salary Range: $65,000-$75,000 per year DOE
• 401K Retirement with a generous 6% employer match 100% vested immediately
• Medical Coverage (HMO & PPO options) 100% paid by employer for employee and their dependents
• Employer-paid life insurance
• Dental and Vision coverage
• Vacation Hours
• Paid Holidays
• Sick Leave
• Wellness Program including weekly chair massage and in-office gym
• Training and advancement opportunities
• Company-provided daily office snacks
• Dog-friendly office

Work Schedule & Location

• Monday to Friday, 8 AM to 5 PM; occasional weekends depending on business needs
• On-site position in San Diego, CA 92127

Physical Requirements

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.

• This position primarily involves computer work in an office environment and may occasionally require lifting/moving items up to 50 pounds.

How to Apply

• Link to Apply:

Equal Opportunity Employer

We are an Equal Opportunity Employer and value diversity at our company. The statements above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.