Assistant Coordinator - Youth Services

Assistant Coordinator: Youth Services

The Greater Vallejo Recreation District invites applications for the position of Assistant Coordinator: Youth Services. This part-time role (20-25 hours per week) requires support in planning, coordination, and supervision of youth programs including before and after school programs, seasonal camps, and special events. The position is open until filled and the salary range is $22.75-$23.50.

The Assistant Coordinator will report to the Recreation Coordinator and Supervisor, and will include staff supervision, program development, administrative support, and community engagement. This position requires availability MondayFriday and occasional weekends to support community events, outreach, and program needs.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions

• Assist in hiring, training, coaching, and supervising part-time youth services staff.
• Support daily operations of youth programs including camps, school-year programs, and community events.
• Serve as a substitute at program sites as needed.
• Develop and lead staff trainings and workshops.

Administrative & Customer Service

• Perform administrative duties including billing, invoicing, scheduling, and data entry.
• Use Civic Rec software to manage participant registrations, track attendance, and process payments.
• Respond to public inquiries, assist families, and support customer service needs.

Program Development

• Assist with creating program curriculum, scheduling activities, and planning events.
• Monitor and evaluate program effectiveness, ensuring safety and quality standards are met.
• Order and maintain inventory of program supplies.

Community Engagement

• Collaborate with Vallejo City Unified School District (VCUSD) and community partners.
• Attend and assist at community events to promote programs and services.
• Create flyers and promotional materials to increase awareness and participation.

Marginal Functions

• May assist in developing staff training materials and conducting staff workshops and education programs.
• Perform related duties and responsibilities as required.
• Tentative schedule for potential candidate: Monday-Friday (contingent on the needs of the department). Please note that hours vary based on needs of the department.

Qualifications:

Knowledge of:

• Principals and methods of establishing recreation programs in general or in an area of specialization.
• Computer programs such as Word and Excel. Knowledge of other computer programs is desirable.

Ability to:

• Exercise sound independent judgment within general policy guidelines.
• Motivate and provide encouragement for participation in recreation programs and team environments.
• Ability to write reports and keep accurate records.
• Understand and follow verbal and written directions.
• Communicate effectively both orally and in writing with a variety of personnel and establish effective working relationships.
• Effectively manage designated operations and supervise assigned personnel; work safely and enforce safety procedures.

Age Requirement: Must be at least 21 years of age.

Experience and Education Guidelines Ability to :

Experience:

• Two years of experience in planning, developing, and supervising recreational programs and facilities.

Education:

• Two years of college with studies in the field of recreation or a closely related field,

License or Certificate:

• Possession of valid California driver's license and maintenance of an acceptable driving record while employed.

First Aid and CPR Certification, or ability to obtain certification within 6 months of hire.

Preferred Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher) and basic graphic design tools.
• Knowledge of Civic Rec or similar registration software.
• Strong written and verbal communication skills.
• Ability to lead groups and work collaboratively with diverse teams.
• Ability to assess program needs and implement improvements.

Working Conditions:

Environmental Conditions:

• Office and community center environment; exposure to potentially hostile participants.

Physical Conditional:

• Essential and marginal functions may require maintaining physical condition necessary for swimming, running, walking, light to moderate lifting, bending, kneeling, stooping, crouching or crawling; standing or sitting for extended periods of time, and reaching above shoulder level to assemble equipment or hang banners. Work is performed in both office and active recreation environments. Must be able to lift moderate weight, move equipment, and participate in physical activities. Exposure to outdoor conditions and interaction with youth participants and families.

FLSA: Non-exempt

Application Process:

To be considered for this career opportunity, please submit a GVRD employment application online. GVRD reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, cover letter, current resume, and responses to supplemental questions.

Examination:

Oral Examination and writing assessment required if selected for initial interview.

Supplemental Information:

Pre-Screening:

GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials will be considered for an interview.

Pre-employment:

Selected candidate will be required to successfully complete pre-employment background check including fingerprint check and reference check.

Other requirements :

• Proof of legal right to work in the U.S.
• TB Test (upon hire)
• No Child Left Behind Compliance Certificate (upon hire)
• Child Abuse Prevention Training and Mandated Reporter Certification (upon hire)

Equal Opportunity Employer (EOE)

GVRD is an Equal Opportunity Employer and does not unlawful discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.