Accounts Payable and Cash Specialist

Accounts Payable And Cash Specialist

The Accounts Payable and Cash Specialist is responsible for ensuring accurate, timely, and compliant processing of accounts payable transactions, and related activities including posting daily cash transactions. This role serves as a subject-matter expert within the AP function, handling complex invoices, vendor issues, reconciliations, and month-end close support. The position partners closely with Accounting, Procurement, and internal stakeholders to maintain strong internal controls, support financial close, and continuously improve AP processes in a fast-paced, growing environment.

Typically, between 8 am - 5 pm or 7 am 4 pm; Monday - Friday (open to some flexibility).

Corporate Office - 32 Crosby Dr Bedford MA 01730; Hybrid schedule with expectation to be onsite three (3) days per week (Tuesday, Wednesday, Thursday) with some flexibility dependent upon business needs.

This position is not eligible for work authorization sponsorship by the company now or in the future. Candidate must be authorized to work for any employer in the United States on a full-time basis.

Essential Functions and Responsibilities:

• Process, review, and post vendor invoices accurately and timely in accordance with company policies and GAAP.
• Handle more complex invoices, coding scenarios, and discrepancies, exercising judgment and independent problem-solving.
• Monitor invoice approval workflows and follow up with approvers to ensure timely processing.
• Maintain vendor master data, including setup, updates, banking changes, and compliance documentation (e.g., W-9s).
• Prepare and support weekly payment runs (ACH, wire, and check), ensuring accuracy and proper authorization.
• Respond to vendor inquiries and resolve payment issues professionally and efficiently.
• Post and reconcile daily cash receipts and disbursements in NetSuite.
• Initiate domestic and international ACH and wire transfers in compliance with approval requirements.
• Reconcile bank accounts and resolve reconciling items.
• Perform monthly reconciliations of AP-related balance sheet accounts and research/resolving variances.
• Support month-end, quarter-end, and year-end close activities, including accruals and supporting schedules.
• Review vendor statements and ensure open items are addressed timely.
• Annual 1099 preparation and reporting, as applicable.
• Review and process employee expense reports and corporate card transactions in accordance with company policy in Paylocity and Concur.
• Support uploads and postings to the general ledger and assist with reconciliation activities.
• Adhere to internal controls and support audit requests by providing documentation and explanations.
• Identify process inefficiencies, control gaps, or recurring issues and recommend improvements.
• Assist with maintaining and updating AP procedures and documentation.
• Partner with internal teams (Accounting, Procurement, Operations) to resolve invoice and payment issues.
• Act as a go-to resource for AP questions, system guidance, and process clarification.
• Provide informal guidance and knowledge sharing to other finance team members, as needed.

The Ideal Candidate:

• Lives our core values of Drive, Ownership, Integrity, Teamwork and Evolution
• Authentic and personable, humble, smart
• Relentless work ethic juiced by results, not titles or activities
• Externally competitive, internally collaborative
• Highly resourceful. Hands-on and practical
• Chooses curiosity and a commitment to learning over being right
• Radically candid always with positive intention
• Motivated by challenge, resilient in the face of setbacks or adversity
• Able to critically think and navigate within a variety of ambiguous situations
• Even keeled energy, brings calm to chaos, low drama
• Make impeccable agreements, delivers end to end results with excellence
• Makes high quality data-based decisions with autonomy
• Unquenchable thirst for learning and self-improvement
• Effective communicator meeting people where they are
• Manages multiple, complex, and competing priorities

Compensation for this position will include a competitive base salary ($52,900-$75,300) and an Annual Target Bonus opportunity. Details provided separately.

Paid time off for this position will consist of accrued vacation at a competitive level, along with 11 Holidays and a day off for your Birthday! 40 hours of wellness time is also available on your first day of employment. Additionally, a company shutdown period is offered for one week between Christmas and New Year's Day where the majority of business operations pause, and employees are encouraged to rest and recover together. Critical functions may require limited coverage to ensure business continuity.

Additionally, you will have access to a variety of additional benefits such as vision, supplemental life, critical illness, Medical Flexible Spending Account, Dependent Care Flexible Spending Account, accident, SecureSave savings account, Employee Assistance Program, product benefit, wellness benefit, financial coaching and pet insurance for your furry family members! You can find all these details and more in our benefits guide along with additional discounts. You will be eligible for the employer 401K match up to 4% after completing one year of service.

Why Work Here?

We are proud of our company culture it's the fuel behind our dynamic and buzzing community! Our people are authentic, competitive, and compassionate. It's truly a unique formula for success.

We believe in the virtuous cycle of thriving employees fueling a thriving business. We believe in growing great leaders and helping people to unleash their full human potential. We believe in creating a frictionless organization where clarity and empowerment to do the work that matters as fast as possible. We believe in making impeccable agreements and relentlessly tracking exceptional results and celebrating achievements together! We believe in creating inspiring impact everywhere we can in support of our mission where everyone can be a force multiplier.

Our Core Values:

• Drive An optimistic can-do spirit, a passion to delight our consumer, a belief in the importance of determination and the freedom to make a difference.
• Ownership We are empowered to take accountability for our contributions and desire to do the highest quality work with responsible urgency to drive business results.
• Integrity We will always do the right thing guided by truth and sincerity. We exercise constructive candor and have the willingness to challenge and be challenged in all interactions.
• Teamwork The belief that we is greater than me, and with collective brainpower we are better together. We are a community of compassionate support and collective success. We win as one and play hard in celebration together.
• Evolution We are committed to continuous improvement, always learning, growing, and adapting to constant change. We seek progress over perfection.

Our Commitment:

Thermacell is committed to preserving a culture of diversity, inclusion, and belonging. The collective sum of our individual differences, knowledge, life experiences, and unique talents represents a significant part of our culture and is the foundation for our accomplishments and impact. We strive to create a supportive community where we all can show up as our authentic selves and are confident and comfortable to be genuine with our teammates in our day-to-day work environment. We are proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, citizenship, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, age, physical or mental disability, veteran status, marital status, genetic information, or any other characteristic protected by state, federal or local law.

Our Awards:

• Great Place to Work Award 2025
• New York Times Wirecutter pick for "The Best Mosquito Control Gear for your Patio or Yard" 2021-2025
• CNN Underscored Editor's Pick 2024-2025
• Men's Journal Outdoor Award 2025
• Shop TODAY Expert Pick 2025
• Canadian Grand Prix New Product Award 2024
• Outside Gear Guide Editor's Choice 2022
• Time Magazine Best Inventions 2022
• This Old House Editor's Choice
• Good Housekeeping Home Products Award

Thermacell Repellents, Inc.