AP Specialist

Job Description
Position Summary

This role is responsible for handling financial transactions for assigned properties as well as the corporate office. The Accounts Payable Analyst ensures invoices and payments are processed accurately and within required timeframes while maintaining clear communication with property teams, vendors, and management. The position supports the accounting department through timely and organized execution of accounts payable and related administrative duties.

Primary Responsibilities

• Examine vendor invoices and payment requests for completeness and accuracy
• Organize and reconcile invoices with supporting documentation
• Enter, update, and prepare invoices for payment processing
• Validate vendor information, invoice numbers, and billing dates
• Confirm required approvals from Property Managers and Accountants prior to payment
• Process payment requests and generate accounts payable checks
• Work with property management and accounting teams to coordinate check distribution
• Reconcile issued checks with corresponding invoices, ensuring correct payee details
• Prepare and distribute payments to vendors
• Track outstanding payables to ensure obligations are met on time
• Investigate and resolve billing discrepancies or payment issues
• Assist with onboarding new vendors and updating vendor records
• Communicate with vendors to address questions and provide payment status updates
• Issue and process security deposit refund payments

Core Skills & Attributes

• Strong interpersonal and communication abilities
• Proven ability to collaborate effectively within a team setting
• Self-motivated with the ability to work independently
• Highly organized with strong time management skills
• Detail-oriented with a focus on accuracy
• Adaptable and receptive to process improvements and new procedures
• Clear and professional written and verbal communication skills

Requirements

Qualifications & Experience

• Background in accounts payable processing
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience with real estate accounting systems preferred; familiarity with Yardi is a plus
• 1-3 years of experience in accounts payable or general accounting