Administrative Assistant

Bilingual Administrative AssistantWe are seeking a highly organized and proactive Bilingual Administrative Assistant to join our dynamic team. This role is essential in providing comprehensive administrative support, ensuring smooth office operations, and facilitating effective communication with diverse clients and stakeholders. The ideal candidate will possess strong office management skills, be fluent in two languages, and demonstrate exceptional attention to detail. This position offers an excellent opportunity for a motivated professional to contribute to a collaborative environment while utilizing their clerical expertise and technical proficiency.Duties:Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesyHandle incoming calls, provide excellent customer service, and communicate effectively in both languagesManage calendar scheduling, appointments, and coordinate meetings for team membersPerform data entry tasks accurately using Microsoft Office applications and maintain organized filing systemsAssist with bookkeeping activities including invoicing, expense tracking, and reconciling accounts using QuickBooksSupport office management functions such as ordering supplies, maintaining office equipment, and handling confidential information discreetlyPrepare correspondence, proofread documents for accuracy, and ensure timely completion of administrative tasksFacilitate client communication by providing timely responses and support via phone or emailMaintain organized records of client files, invoices, and other essential documentsSupport personal assistant duties as needed, including travel arrangements and calendar managementExperience:Minimum of two years of clerical or administrative experience in an office environmentProven experience with office management tasks such as filing, data entry, and document proofreadingStrong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)Experience working with QuickBooks or similar bookkeeping software is preferredExcellent organizational skills with the ability to prioritize tasks efficientlyDemonstrated ability to handle confidential information responsiblyBilingual proficiency in [specify languages], with strong verbal and written communication skills in both languagesExceptional phone etiquette and customer service skills to support diverse client interactionsPrior experience supporting personal or executive assistants is advantageousThis role is ideal for a dedicated professional eager to contribute to a well-organized office environment while leveraging their bilingual abilities. We invite qualified candidates who are committed to excellence in administrative support to apply today.