Accounting Manager - Fire Dept. Cannabis and Broadway Cannabis Market

Job Description

Job Description

Job Type: Full-time, Salaried

Schedule: Hybrid (1–2 days per week WFH)

Salary: $85,000 – $95,000 / year

Payroll Project Inc. employs around 125 people across the cannabis industry. We are the outsourced staffing, payroll, and accounting arm of a fast-growing group of related cannabis companies. We provide these companies with full-time employee placements in cannabis production, retail, and administrative roles.

Payroll Project Inc. is part of a group of related companies (client entities) in the cannabis sector. This Accounting Manager position will support the financial operations of these client entities. As a group of companies, our primary focus is on the middle vertical: cannabis manufacturing through retail. The right candidate for this role will feel equally at home rolling up their sleeves to manage day-to-day accounting operations, oversee reconciliations and financial reporting, and support payroll and compliance, as they do developing and improving accounting processes and financial controls.

About the Role

We are seeking a detail-oriented, self-directed Accountant to manage daily operations and lead our accounting team across a complex, multi-entity cannabis retail and manufacturing organization. In this role, you will lead the month-end close process, maintain robust accounting systems, and ensure the accuracy and timeliness of all financial reporting.

You will serve as the primary in-house, day-to-day accounting leader navigating multi-entity consolidations, cash-heavy retail operations, and complex tax regulations. This position offers direct mentorship from the COO (formerly the CFO) on advanced cannabis tax strategy, multi-entity accounting, and our structured internal task management systems.

Our clients entities include:

• Fire Dept. Cannabis: A cannabis production company
• Feel Goods: A cannabis production company
• Mint Cannabis Co. :A premium cannabis retail dispensary chain with 2 locations
• Broadway Cannabis Market: A cannabis retail dispensary chain with 6 locations

Key Responsibilities

• Team Leadership & Management

  • Supervise, mentor, and develop a hybrid team consisting of a local Accountant and a remote Accounting Assistant.

  • Delegate tasks, establish performance goals, and direct daily workflow using established ClickUp task management systems.

• Accounting Operations & Multi-Entity Management

  • Oversee daily A/P, A/R, and general ledger operations across multiple corporate entities and retail locations.

  • Manage complex intercompany transactions, overhead location allocations, and consolidated reporting.

  • Partner with HR on payroll processing by calculating commissions and SPIFs, tracking multi-entity liabilities, and posting QBO journal entries.

  • Manage inventory cost accounting, aligning operational systems with the general ledger to maintain accurate COGS.

  • Execute cash management processes including retail safe counts, cash-in-transit (Empyreal), ATM surcharges, and daily bank reconciliations.

  • Lead month-end and year-end closes while running a weekly soft close on revenue and COGS to support Free Cash reporting.

• Financial Reporting, Tax & Compliance

  • Prepare financial statements, budgets, and cash flow forecasts for executive review.

  • Ensure all financial procedures comply with GAAP and internal controls.

  • Liaise with external CPA firms and tax attorneys for schedule preparation, documentation, and filing strategies.

  • Oversee local, state, and federal tax filings, focusing on state Marijuana Taxes, excise taxes, and property taxes.

  • Execute accounting strategies for complex tax regulations, including IRC Section 280E and 471(c) cost accounting.

• Process Improvement & Controls

  • Enforce documented accounting and capitalization policies.

  • Enhance internal controls to protect company assets, focusing on retail cash and inventory.

  • Identify opportunities to streamline workflows, increase efficiency, and implement automation.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, or a related field (Required).

• Experience: 5+ years of progressive accounting experience, with leadership experience or readiness to step into a management role. (Cannabis experience is not required; candidates with rigorous backgrounds in complex retail, manufacturing, or multi-entity environments are encouraged to apply.)

• Technical Skills:

  • In-depth understanding of GAAP with the ability to operate autonomously as a department leader.

  • Advanced proficiency in QuickBooks Online (QBO), including multi-entity setup.

  • Advanced Excel/Google Sheets skills (complex formulas, data manipulation).

  • Familiarity with operational software is a plus: Paragon/iSolved, Dutchie, Roshi/METRC, and automated data entry tools (SaasAnt, Hubdoc).

• Core Competencies:

  • Strong Team Leadership

  • Analytical Problem-Solving

  • High Attention to Detail

  • Executive Financial Translation and Strategic Decision Support

Benefits & Perks

• Employer-sponsored medical, dental, and vision insurance options.

• Optional Roth IRA plan.

• Early wage access via ZayZoon.

• 40% off Fire Dept Cannabis and Feel Goods products; 27.5% off all other products.

• Paid time off (PTO).

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Type: Full-time and Salaried