Substitute Secretary

NOTICE OF VACANCY

POSITION: Substitute Secretary

LOCATION: TBD

REPORTS TO: Principal or designee

JOB SUMMARY: This posting is to create a pool of available Long Term Substitute Secretaries to assist with the smooth and efficient operation of the school office when the school secretary is absent. In given school assignments, there may be a high degree of specialization.


EDUCATION, CERTIFICATION, AND EXPERIENCE: At the time of application, the candidate must hold or be eligible for:

1. High school diploma or possession of a general education development (GED) program certificate

1. Business education training with secretarial experience preferred

KNOWLEDGE, ABILITIES AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of application, the candidate must have:

1. Knowledge of basic office procedures and operation of office equipment and machines
2. Knowledge of basic bookkeeping
3. Skilled in the operation of computer software, with the ability to prepare and edit documents
4. Ability to maintain paper and electronic records and files
5. Demonstrated interpersonal skills and knowledge of office protocol
6. Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
7. Demonstrated success in accomplishing tasks akin to those job functions listed below

ESSENTIAL JOB FUNCTIONS, DUTIES AND RESPONSIBILITIES:

1. Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room
2. Maintains student attendance records and prepares related reports
3. Processes student enrollments, transfers, and withdrawals
4. Prepares requisitions for supplies and equipment
5. Compiles and prepares a variety of records, reports, memorandums, and other materials
6. Maintains inventory as assigned
7. Operates office machines
8. Organizes and maintains office files and records
9. Sorts and distributes interoffice and post office mail
10. Coordinates meetings and schedules as assigned
11. Thinks, concentrates, and interacts positively with others
12. Comes to work regularly and promptly
13. Works under stress and meets all deadlines

OTHER JOB DUTIES: (Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.) Performs related work as required or assigned by the principal or designee.

PHYSICAL DEMANDS: Work is performed in a typical office environment and may require minimal lifting. Position requires significant periods of sedentary work using a computer, monitor, and mouse, but may also include periods of standing and walking.

UNUSUAL DEMANDS: Work is subject to inflexible deadlines and frequent interruptions.

FLSA STATUS: Non-exempt

TERMS OF EMPLOYMENT: Temporary Substitute assignment. Hours reimbursed at current long term substitute pay rate. If chosen for this position, the candidate is encouraged to enroll in direct deposit.

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website -

References must be directly related to educational experience and must include immediate supervisor.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention all applicants are required to report all former employers in which you may have had direct contact with minors. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations in which you have volunteered, coached, mentor, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement


Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, genetic information, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs.

Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability.

Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources
  View phone number on click.appcast.io

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: or call View phone number on click.appcast.io.

Anti-sexual, Anti-racial and Anti-disability Harassment Statement Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that they have been subjected to any form of harassment is encouraged to report the allegation of harassment. Students, parents, and community members may report allegations of harassment to: Ms. Cecelia Lewis, Director of Student Services, Calvert County Public Schools, 1305 Dares Beach Road, Prince Frederick, MD 20678

Employees may report allegations of harassment to: Mr. Zachary Seawell, Director of Human Resources, Calvert County Public Schools, 1305 Dares Beach Road, Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.


For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: or call View phone number on click.appcast.io.

Calvert County Public Schools Antiracism Statement


Calvert County Public Schools (CCPS) explicitly denounces racism, bullying, discrimination, white supremacy, hate, and racial inequity in any form within our school community. Furthermore, CCPS will not tolerate the values, structures, and behaviors that perpetuate systemic racism.

Each member of the district, individually and collectively, is responsible for creating and nurturing a safe, antiracist learning environment where each student, staff member, and community partner is a respected and valued member of the CCPS community.