Proposal Specialist

Job Description

Job Description

Description

About the Company

Galloway & Company, LLC is a people-first firm where collaboration, innovation, and career growth are at the heart of everything we do. You will grow personally and professionally with a supportive culture, collaborative work environment, and strong focus on leadership development. You'll also work on diverse, impactful projects alongside multidisciplinary professionals who are passionate about making a difference. At Galloway, you're not just building communities — you're building a fulfilling career.

About the Role

As Galloway has grown, so has our proposal team, and we are looking for an enthusiastic Proposal Specialist to join our dynamic group! As a Specialist, you will lead technical staff across a variety of architecture and engineering disciplines and regions to create compelling, strategic, and best value proposals that capture Galloway's people-first culture and collaborative spirit. Your leadership, creativity, attention to detail, and ability to combine personal drive with a team-focused mindset will be critical to helping our proposal team reach new heights in proposal development. Collaboration, valuing people, and building community are a few of our most important values at Galloway. We want you to bring your ingenuity and collaborative spirit to our team!

Job Summary

The Proposal Specialist is responsible for managing the development of high quality, compliant, client-focused responses to requests for proposals (RFPs). This position requires strong knowledge of the RFP process, as well as an understanding of marketing and proposal best practices and strategies to create winning proposals that help to expand Galloway's regional and market reach. Ideal candidates will be experienced in guiding technical teams to respond to both municipal and private-sector RFPs within the AEC industry.

Essential Responsibilities:

¦ Manages and participates in the entire proposal process, from capture planning, kickoff, and strategy through final submittal.

¦ Prepares and assembles a visually appealing, high-quality product, ensuring compliance, correct grammar, readability, completeness, and attractive presentation.

¦ Contributes to strategy discussions with technical teams

¦ Prepares compliance matrices, proposal schedules, and work plans for proposal teams.

¦ Leads color reviews and incorporates feedback.

¦ Collaborates with subject matter experts and external partners on pursuits.

¦ Writes non-technical sections and has ability to lead strategic conversations for technical sections

¦ Ensures quality by using Galloway proposal processes for reviews and rigorous quality controls.

¦ Coordinates and creates interview presentations and content as needed.

¦ Participates in post-RFP debrief meetings to capture new and updated content to refresh the database library.

¦ Prepares and maintains company content, project descriptions, and employee resumes.

¦ Uses CRM to manage and report on proposal support and maintain the proposal resource database.

¦ Translates Galloway's vision, brand, and strategy into compelling written content.

¦ Tracks proposal pursuits, including wins/losses and time allocation.

¦ Stays current with industry standards and new developments.

¦ Supports other marketing activities and special projects as needed.

Requirements

¦ Demonstrates exceptional written communication skills.

¦ Possesses clear understanding of the proposal response process.

¦ Effectively manages and meets multiple and concurrent deadlines.

¦ Ability to appropriately apply advanced knowledge of Galloway's capabilities, policies, and services.

¦ Works well with teams in a highly collaborative environment.

¦ Takes initiative and is highly motivated.

¦ Willing to adjust work schedule as needed to meet demanding deadlines.

¦ Possesses intermediate knowledge of Adobe InDesign and Acrobat, as well as the Microsoft Office suite. Graphic design experience a plus.

¦ Communicates in a timely and effective manner within the team members and outside contacts.

¦ Detail-oriented and highly organized.

Education/Licensure

Bachelor's degree in marketing, communication, English, journalism, or equivalent experience through career progression.

Years of Experience

Four to five years of experience in written marketing communications and the proposal response process, ideally in the AEC industry.

The estimated starting base salary for this role is $75,000-$95,000.

Beyond Base Salary

We’ve cultivated a culture rooted in collaboration, growth, and innovation. Here’s what you can expect:

• 100% employer-paid benefits, setting a high standard in the industry

• Opportunities for biannual performance bonuses and profit sharing

• A workplace culture that emphasizes internal promotion, mentorship, and career advancement

• Nationally recognized as a great place to work—thanks to our outstanding teams and commitment to quality

All applicants must be legally authorized to work in the United States. Galloway does not sponsor H1-B or other work visa petitions. Pre-employment and ongoing drug screening is required.