HSES Specialist / Workmen's Comp

Job Description

Job Description

Position Summary

The HSE Specialist provides administrative and clerical support to the Health, Safety, Environmental, and Security (HSE/S) department. This role ensures accurate record-keeping, data entry, document control, and reporting to support compliance with HSE policies, procedures, and regulatory requirements.

The role supports the operational administration of workmen’s compensation cases, focusing on documentation, coordination, and employee communication, while working in close alignment with the Risk & Insurance function.

MAIN DUTIES AND RESPONSIBILITIES

• Maintain and update HSE records, databases, and filing systems.
• Assist in the preparation, distribution, and archiving of HSE reports, permits, and safety documentation.
• Track training records, certifications, and safety compliance for employees and contractors.
• Support HSE Officers in incident reporting, investigation documentation, and follow-up actions.
• Assist in preparing safety meeting materials, toolbox talks, and HSE communications.
• Process and file safety permits, work orders, and risk assessments.
• Generate reports on HSE statistics, incident trends, and compliance metrics.
• Ensure all HSE documentation is complete, accurate, and stored according to company policies.
• Coordinate with other departments to obtain required HSE documentation and approvals.
• Support the Workmen’s Compensation process from an incident reporting and HSE compliance perspective.
• Administer day-to-day workmen’s compensation case activities, including injury intake, documentation, and internal tracking.
• Ensure timely and accurate reporting of workplace injuries, occupational illnesses, and near‑miss incidents in coordination with supervisors and HSES Officers.
• Prepare, maintain, and control Workmen’s Compensation‑related documentation, including incident reports, medical referral records, and return‑to‑work documentation.
• Act as a coordination and information point between HSES, HR, and the Risk Supervisor regarding Workmen’s Compensation cases.
• Track injured employees’ work status, medical restrictions, and return‑to‑work readiness from an HSE compliance standpoint.
• Support return‑to‑work and modified duty processes by ensuring alignment with safety requirements and job risk assessments.
• Support incident investigations to identify root causes and contribute to corrective and preventive HSE actions.
• Maintain accurate and confidential records related to workplace injuries and Workmen’s Compensation cases in line with company and legal requirements.
• Support the preparation of documentation required by insurance carriers, TPAs, and internal Risk teams.
• Support safety improvement initiatives by reviewing incident and injury data for preventive purposes.
• Develop and deliver relevant training to emergency staff.
• Support HSE audits and inspections by providing records and administrative assistance.

• Perform other administrative duties as assigned to support the HSE team.

Qualifications

• Associate’s or Bachelor’s degree in Occupational Health & Safety, Business Administration, or a related field is preferred.
• 2–4 years of experience in HSE, occupational safety, or safety administration roles.
• Practical experience in workmen’s compensation processes or occupational injury cases (documentation, follow-up, coordination).
• Familiarity with workplace injury reporting procedures and return‑to‑work coordination.
• Experience in industrial, shipyard, construction, or energy environments is preferred.
• Strong documentation, record‑keeping, and administrative coordination skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (especially Excel); experience with HSE or case tracking systems is a plus.
• Strong interpersonal and communication skills.
• Ability to manage multiple cases simultaneously and follow deadlines effectively.
• Bilingual (English/Spanish) is a plus.