Office Coordinator

Company Description

KIPP

KIPP Public Schools is a national network of tuition-free public schools educating nearly 190,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at .

KIPP Jacksonville Public Schools

KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.

In the 2025-2026 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida.

• KIPP Impact Academy : Kindergarten - 8th grade

• KIPP VOICE Academy : Kindergarten - 8th grade

• KIPP Bessie Coleman Academy: Kindergarten - 8th grade

• KIPP Bold City High School : 9th - 12th grade

In the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school.

• K-8 Staff: 7:30am - 4:30pm, K-8 Students: 8:00am - 3:30pm, Wednesday K-8 student dismissal is at 1:30pm

• High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School student dismissal is at 12:30pm.

Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal.

To support these schools, we will employ more than 400 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit where you can also view all of our job postings.

Why Teach at KIPP? 

At KIPP, we see the gifts in everyone who walks through the doors of our schools - especially our teachers. Their skill. Energy, Love. Their determination. On the good days and on the hard days. So we support our teachers to make the most of those gifts.

The KIPP Difference

• Respect - For our teachers’ innate talent and desire to learn, for their professional growth, and for the lives they lead beyond our walls. We offer pay and benefits that reflect our appreciation for the invaluable role our teachers play in lighting paths to opportunity for students

• Support - As our teachers progress through the day, the year, and their careers, we ensure they always feel the KIPP Team and Family at their backs, with opportunities to lead and support to grow

• Purpose - Together, our students, schools, families and communities share an ambitious mission to create a future without limits. We need talented teachers to realize it. Shape the future for your students and yourself by joining us in our work.

POSITION & TEAM SUMMARY

The Office Coordinator serves as the primary point of coordination for day-to-day office operations, ensuring a welcoming, organized, and efficient environment for staff, families, visitors, and external partners. This role manages office logistics, facilities coordination, administrative processes, and internal communications while supporting organizational culture and employee engagement initiatives. The ideal candidate is highly organized, customer-service oriented, detail-focused, and able to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES

Office Operations & Facilities Management

• Serve as the primary coordinator for central office operations and administrative functions.

• Manage conference room scheduling and ensure meeting spaces are prepared for use.

• Coordinate virtual and in-person meeting logistics, including room setup, technology needs, catering, and materials preparation.

• Maintain office organization and functionality by coordinating with facilities staff, and service providers as needed.

• Manage office supply inventory and purchasing to ensure staff have necessary resources.

• Oversee copier and office equipment management, including troubleshooting issues and coordinating maintenance and repairs.

• Support office safety, security, and operational procedures.

Visitor & Reception Management

• Serve as the first point of contact for visitors, guests, vendors, and community partners.

• Manage visitor check-in procedures and ensure compliance with the building’s safety protocols.

• Create a welcoming and professional experience for all visitors and stakeholders.

• Coordinate visitor logistics and support meeting hosts as needed.

Administrative & Financial Support

• Process and reconcile organizational credit card transactions in accordance with established policies and procedures.

• Maintain accurate records and documentation related to office purchases and expenditures.

• Support procurement and purchasing processes as assigned.

• Assist with scheduling, documentation, and administrative projects across departments.

Internal Communications & Culture

• Develop and distribute weekly office updates and internal communications.

• Create and maintain monthly office communication slide deck presentations.

• Assist the Executive Assistant in coordinating employee engagement activities, celebrations, and culture-building initiatives through the Joy Committee.

• Support planning and execution of staff events, meetings, and special projects.

Additional Responsibilities

• Support cross-functional projects and initiatives led by the Senior Director of Strategy & Compliance.

• Assist with compliance-related administrative tasks and documentation as assigned.

• Perform other duties as assigned to support organizational goals and operations.

Qualifications

REQUIREMENTS

Education

• Associate degree required.

Experience

• Two or more years of administrative, office management, customer service, or operations experience preferred.

• Experience working in a school, nonprofit, or mission-driven organization preferred.

Knowledge, Skills, & Abilities

• Exceptional organizational and time-management skills.

• Strong attention to detail and follow-through.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite and Google Workspace.

Physical Requirements

• Ability to move throughout the office and meeting spaces.

• Ability to lift and move office supplies and materials up to 25 pounds on occasion.

• Ability to sit, stand, and work at a computer for extended periods.

Work Environment

• This position operates primarily in a professional office environment and requires regular interaction with staff, visitors, and external partners. Occasional special event support may be

• Ability to manage multiple priorities and meet deadlines with minimal supervision.

• Strong customer service orientation and interpersonal skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Demonstrated ability to build positive relationships with diverse stakeholders.

In accordance with Florida House Bill 531, this position requires a background screening through the Care Provider Background Screening Clearinghouse. For more information regarding the screening process, education, and awareness, please visit the official website at:

HIGHLY PREFERRED QUALIFICATIONS

• Prior experience and/or exposure to aspects of academics/education related to students, staff, etc.

• Prior experience as an administrative assistant in a non-profit organization

• Bachelor’s Degree

Additional Information

This is a full-time, year-round position based at the KIPP Jacksonville Regional Office. Typical hours are 8:00 a.m.–5:00 p.m., Following the initial onboarding period, this role is eligible for a hybrid work schedule of up to 1–2 remote workdays per week. Hybrid scheduling is dependent on the Executive's calendar, departmental needs, and manager approval.

Pay and Compensation

• Base pay starts at $42,000

• Individual health benefits (including medical, dental and vision)

• 403(b) retirement program with a company match

• All staff members receive individualized support and professional development

Please complete an application and upload a resume via our job board. No applicants will be considered who submit resumes through other job postings. Link here:

NOTE: If you're a current KIPP Jacksonville team member and are interested in applying, you should 1) let your current manager know that you're interested and 2) complete the application in its entirety online.

QUESTIONS

If you have questions about this position at KIPP Jacksonville Public Schools, please email LaShawnda at ***email_hidden***

Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.