Operations Coordinator Jobs

Operations Coordinator

Job Family: Administrative Services (Digital) Travel Required: None Clearance Required: Ability to Obtain Public Trust

What You Will Do:

• Provide comprehensive administrative, operational, and programmatic support to NIDA to ensure continuity of operations and organizational efficiency.
• Prepare and coordinate administrative documentation, including travel, correspondence, reports, and forms.
• Support daily office operations, workflow coordination, and timekeeping activities.
• Process personnel actions such as onboarding, promotions, and separations while ensuring compliance and accuracy.
• Coordinate meetings, events, and logistics (including virtual platforms) and prepare agendas and meeting materials.
• Maintain communication products such as websites, newsletters, and internal/external communications.
• Maintain SOPs and provide guidance on administrative policies while serving as a liaison across program and administrative offices.
• Manage databases, tracking systems, and records, ensuring proper documentation and reporting.
• Process procurement requests, track orders, and maintain inventory/property records.
• Support special projects, research activities, and strategic planning initiatives.
• Analyze workflows, identify inefficiencies, and recommend process improvements.
• Support committee activities (e.g., IRPAC and ACUC), including coordination and documentation.
• Prepare reports, deliverables, and financial documentation including invoices, budget tracking, and variance analysis.
• Ensure all deliverables meet HHS and NIH standards for accuracy, completeness, and compliance.

What You Will Need:

• Bachelor's degree.
• A minimum of FIVE (5) years of administrative support experience, preferably within a Federal or biomedical research environment.
• Background supporting scientists or intramural research programs within NIH or similar organizations.
• Demonstrated ability to manage administrative operations including travel, procurement, HR actions, and reporting.
• Proven success coordinating meetings, events, and communications across stakeholders.
• Hands-on work with databases, tracking systems, and records management processes.
• Capacity to process procurement actions and manage high-volume administrative workloads.
• Familiarity with Federal systems such as Microsoft Office Suite, SharePoint, WebEx, Concur, and timekeeping tools.
• Ability to work independently while ensuring accuracy, timeliness, and compliance with Federal regulations.
• Strong organizational, communication, and analytical skills.
• Must be able to obtain and maintain a Federal or DoD public trust; candidates must receive approved adjudication prior to onboarding with Guidehouse. Candidates with an active public trust or suitability are preferred.

What Would Be Nice To Have:

• Background supporting NIH, HHS, or other Federal health research agencies.
• Familiarity with biomedical or intramural research programs.
• Hands-on coordination of PIV card renewals and facility operations, such as parking or access tracking.
• Exposure to Office of Medical Services (OMS) activities or staff safety events.
• Proven ability to onboard trainees or support workforce integration efforts.
• Knowledge of preparing official government travel orders and managing related logistics.
• Capability in budget tracking, invoicing, and financial reporting within a federal contracting environment.

The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs. What We Offer: Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace. Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus