Office Services Associate

About Us:

Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.


Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office operations by delivering comprehensive support services, including back-office support, hospitality, mail handling, and reprographics. Reporting to the Lead Office Services Associate or the Client Relations Manager, this position bears significant responsibility for maintaining a professional and efficient office environment.

Location: Los Angeles, CA
Pay: 27.50-28.50hr

Schedule: Monday-Friday (9am-6pm)

Print, Copy, and Mail Services:

• Operate and maintain office printing and copying equipment.
• Coordinate and manage print jobs, ensuring accuracy and timely completion.
• Sort, distribute, and manage incoming and outgoing mail, including packages and deliveries.
• Maintain records of postage usage and manage postage meter supplies.

Hospitality Functions:

• Set up and break down conference rooms for meetings and events, ensuring all equipment and supplies are in place and functioning.
• Assist with event coordination, including catering arrangements and logistics.
• Stock and maintain inventory of office supplies, including paper, pens, and other essentials.
• Ensure coffee makers and other kitchen equipment are stocked and functioning, including making coffee as needed.

General Office Support:

• Monitor and maintain cleanliness and organization of common areas, including conference rooms, kitchen, and supply rooms.
• Assist with special projects and tasks as needed to support the office team.
• Provide excellent customer service to employees and guests, addressing their needs and inquiries promptly.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in an office support role, particularly in print, copy, and mail services.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent interpersonal and communication skills.
• Proficiency with basic office equipment and software (e.g., Microsoft Office Suite).
• Ability to lift and move packages and supplies as needed.

#INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.


Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.


We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.


Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.