Clerical Assistant

Select how often (in days) to receive an alert: Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About Putnamville Correctional Facility: Putnamville Correctional Facility is a medium‑security facility in Greencastle, Indiana, with a capacity of more than 2,500 incarcerated adult males. Established in 1914, the facility has earned notable environmental and community service awards. Programming includes The Last Mile, which offers training in coding and multimedia production. Additional programs focus on education, parenting, and vocational development. Incarcerated individuals are encouraged to build skills that support re‑entry success. Staff maintain a safe, structured environment focused on rehabilitation. To learn more about Putnamville Correctional Facility, click here . Role Overview: The Clerical Assistant to the Deputy Warden of Operations and the Custody Supervisor provides essential administrative support to ensure effective communication, coordination, and documentation. This position serves as a central point of contact for staff, incarcerated individuals, external agencies, and members of the public. Key responsibilities include organizing and preparing reports, maintaining ACA documentation, and managing records related to contractual partner compliance. Salary Statement: The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience. A Day in the Life: The essential functions of this role are as follows: Supports the daily operations of an organization by performing general office tasks Greets visitors and directs them to the appropriate person according to their needs. Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals. Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Accurately maintains and organizes office files. Delivers messages and run errands. Maintains inventory, orders, and distributes supplies. Completes tasks or projects assigned by supervisor in a timely manner. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. What You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following: Working knowledge of general office functions and clerical procedures. Basic computer skills. Effective written and verbal communication skills. Organizational skills with the ability to prioritize tasks effectively. Attention to detail and proofreading skills. Ability to use Microsoft Office Suite (Word, Excel, Outlook). Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties. Ability to work independently. Ability to provide effective and professional customer service to internal and external parties. A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required. Individuals should have the ability to perform essential functions with or without reasonable accommodation. Supervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Deferred compensation 457(b)account (similar to401(k) plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parkingfor most positions Free LinkedIn Learningaccess The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at View email address on click.appcast.io . #J-18808-Ljbffr