Human Resources Assistant

The Human Resources Assistant performs administrative and technical support work for the Human Resources Department. This position assists with recruitment, onboarding, employee records management, benefits administration, payroll support, training coordination, and customer service functions. The Human Resources Assistant serves as a primary point of contact for employees and applicants and is responsible for maintaining confidential personnel information while ensuring compliance with applicable federal, state, and local regulations. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Human Resources Administration Provides administrative support to the Human Resources Director. Assists employees and applicants by answering routine human resources questions and directing inquiries appropriately. Maintains employee personnel files and records in accordance with applicable laws and records retention requirements. Prepares, processes, and files personnel transaction forms, employment documents, and other HR‑related records. Maintains confidentiality of personnel and organizational information. Recruitment and Employment Assists with recruitment activities, including posting job vacancies, receiving applications, and coordinating interviews. Schedules interviews and communicates with applicants regarding employment opportunities. Assists with pre‑employment screenings, background checks, and reference checks. Coordinates onboarding activities for new employees. Prepares new hire paperwork and orientation materials. Benefits Administration Assists employees with enrollment and changes in health insurance, retirement, and other benefit programs. Maintains benefit records and processes benefit‑related documentation. Coordinates with benefit providers and responds to employee inquiries regarding benefits. Payroll Support Assists with collecting, reviewing, and processing payroll‑related documentation. Verifies employee information and assists with maintaining payroll records. Supports payroll processing activities and ensures timely submission of required documentation. Training and Employee Relations Assists in coordinating employee training programs and professional development activities. Maintains training records and certifications. Assists with employee recognition and wellness initiatives. Risk Management and Safety Support Assists with workers' compensation claims documentation and recordkeeping. Maintains safety training records and compliance documentation. Supports departmental efforts related to workplace safety and risk management. General Administrative Duties Answers and directs telephone calls, emails, and visitors. Schedules meetings and prepares correspondence, reports, and presentations. Maintains office supplies and department records. Performs data entry and generates reports as requested. Performs any other duties as directed by the Human Resources Director and Mayor. Requirements Minimum required education and experience Associate's Degree in Human Resources, Business Administration, Public Administration, Office Administration, or a related field preferred; or High School Diploma or GED equivalent with a minimum of two (2) years of administrative, customer service, clerical, or office support experience. Municipal government experience preferred but not required. Must be proficient in Microsoft Office Suite and ability to learn software programs. Special requirements Must possess a valid Mississippi Driver's License or have the ability to obtain one within a reasonable period after employment. Must successfully pass any pre‑employment screening requirements established by the City of Moss Point. Must maintain confidentiality and comply with all applicable personnel policies and procedures. #J-18808-Ljbffr