Event Project Manager

Job Description

Job Description

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Event Project Manager.

Job Description:

Job Title:   Event Project Manager

Job Type: Contract                                                    

Job Location: Ann Arbor, MI

Work Schedule: On-site

Pay Rate: $68, Based on experience

Description:

The Event Project Manager is responsible for leading the strategy, planning, communication and execution of high-impact executive-sponsored events. This role requires exceptional attention to detail to create employee experiences that reflect the company’s brand and business priorities.

The ideal candidate is a proactive and detail driven, with experience managing external vendor relationships and complex, multi day events for 100 to 3,000 people in a fast paced, global technology company.

Event Planning
• Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
• Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.
• Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
• Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
• Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.

Event Execution & Logistics
• Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, décor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
• Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials.
• Create consistency in content, messaging and attendee experience.
• Manage on site operations, staff, vendors and stakeholders to ensure flawless execution.

Financial & Vendor Management
• Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
• Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
• Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.

Compliance & Process Excellence
• Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
• Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.

Qualifications:
• Bachelor’s degree in Event Management, Marketing, Communications, Business, or related field.
• 5+ years of experience in corporate event planning, preferably within a global, technology organization.
• Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
• Proven budget management and vendor negotiation experience.
• Ability to travel globally 10-20% depending on event calendar.

Preferred Qualifications:
• CMP (Certified Meeting Professional) or CSEP certification.
• Experience supporting clinical education events or healthcare professional programs.
• Familiarity with Cvent and Poppulo.

Success Factors:
• Strategic thinker with a passion for creating meaningful, branded experiences.
• Calm under pressure, with strong problem solving and on site leadership skills.
• Collaborative and diplomatic communicator who builds trust across teams.
• Resourceful, solutions oriented and committed to continuous improvement.

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Jhankar Chanda for more details.

Company Description

Maxonic, Inc. is a certified minority-owned technology consulting and staffing firm founded in 2002. We provide technology consulting and staffing services to Fortune 500 companies across the country. We collaborate with clients to design, develop and implement business-driven technology solutions. We have deep domain expertise with multiple big data platforms and have strong partnerships with industry leaders in the space. The founders have over 40 years of experience helping clients and consultants succeed. Our commitment is to provide customers with an honest, personalized, face-to-face, long-term relationship and provide consultants with ethical, respectful, and stress-free care. We believe in the power of building successful careers for everyone.

Specialties:
Staff Augmentation
Professional Services - Artificial Intelligence, Big Data Analytics, Mobile Solutions, and Cloud Solutions
Outsourced Services, Administration and Support
Contingent Workforce Services

Company Description

Maxonic, Inc. is a certified minority-owned technology consulting and staffing firm founded in 2002. We provide technology consulting and staffing services to Fortune 500 companies across the country. We collaborate with clients to design, develop and implement business-driven technology solutions. We have deep domain expertise with multiple big data platforms and have strong partnerships with industry leaders in the space. The founders have over 40 years of experience helping clients and consultants succeed. Our commitment is to provide customers with an honest, personalized, face-to-face, long-term relationship and provide consultants with ethical, respectful, and stress-free care. We believe in the power of building successful careers for everyone. \r\n\r\nSpecialties: \r\nStaff Augmentation \r\nProfessional Services - Artificial Intelligence, Big Data Analytics, Mobile Solutions, and Cloud Solutions\r\nOutsourced Services, Administration and Support \r\nContingent Workforce Services