Music Department Office Administrator

Job Description

Job Description

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Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote/recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir).

 

Qualifications:

· Attention to details

· Effective and creative communication skills

 

General Expectations:

· Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ

· Demonstrate Simpson University Values in the performance of all duties.

· Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook

· Maintain the confidentiality of information, data and records

· Properly exercise tact, diplomacy, discretion, and professional judgment

· Demonstrate strong customer service skills in the performance of job duties

· Demonstrate good organizational and communication skills in the performance of job duties

· Supervises employees in accordance with Simpson University policies and procedures

· Support the overflow needs of other departments within the respective university area

· Perform other duties in accordance with this position as deemed necessary by the President

 

Essential Functions:

· Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed

· Ordering teaching materials as needed

· Oversee reservation of university facilities for music events on master calendar.

· Maintain Music Department Event calendar by year in conjunction with University calendar

· Submit and track Check Requests and Purchase Orders

· Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by:

o Work with the Simpson Marketing department to promote music department ensemble performances

o Poster and program design and layout

o Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir

o Connection with community partners for the purpose of promoting events and recruiting for ensembles

o Procuring photographer

· Provide Academics with accurate Faculty loading each semester

· Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester

· Maintain Music Department library 

· Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles

· Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert

Physical Requirements: -

 

Job Title :

 

Music Department Office Administrator

Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Indoors in controlled environment

Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)

 

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

 

Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs.

 

 

 

  Analysis of Physical Demands to Perform Essential Functions:

 

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

 

Activity

Frequency

Activity

Frequency

 

N

R

O

F

C

 

N

R

O

F

C

Lifting/Carrying

 

 

 

 

 

Twisting/Turning

 

 

 

 

 

Under 10 lbs

 

 

X

 

 

Reach over shoulder

 

 

X

 

 

11-20 lbs

 

 

X

 

 

Reach over head

 

 

X

 

 

21-50 lbs

 

X

 

 

 

Reach outward

 

 

 

X

 

51-100 lbs

 

X

 

 

 

Climb

 

X

 

 

 

Over 100 lbs

X

 

 

 

 

Crawl

 

X

 

 

 

 

 

 

 

 

 

Kneel

 

X

 

 

 

Pushing/Pulling

 

 

 

 

 

Squat

 

X

 

 

 

Under 10 lbs

 

 

X

 

 

Sit

 

 

 

X

 

11-20 lbs

 

 

X

 

 

Walk-Normal Surfaces

 

 

 

 

X

21-50 lbs

 

X

 

 

 

Walk-Uneven Surfaces

 

 

X

 

 

51-100 lbs

 

X

 

 

 

Walk-Slippery Surfaces

 

 

X

 

 

Over 100 lbs

X

 

 

 

 

Stand

 

 

 

X

 

 

 

 

 

 

 

Bend

 

 

X

 

 

Driving