CW PC1 Department Administrative Assistant

Job Title: (CW PC1 Department Administrative Assistant)

About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.


Job Description

Position Title: Administrative Assistant - Powertrain Calibration Engineering (PCE1)
Position Summary
Provide administrative and coordination support to the Powertrain Calibration team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders.
Primary Responsibilities

• Coordinate calendars, meetings, and travel arrangements for team members and leadership
• Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials
• Track and follow up on action items, project updates, and key deliverables
• Maintain department records, SharePoint sites, and documentation systems
• Support onboarding activities, travel reservations and general team logistics
• Coordinate communication with cross-functional teams and global counterparts (including Japan)
• Assist with budget tracking, expense reporting, and administrative processes

Requirements: Minimum Qualifications

• Associate's, Bachelor's degree or equivalent work experience
• 3+ years of recent strong administrative support experience supporting senior leadership
• Knowledge of SAP/Ariba
• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting engineering or technical teams
• Experience working in a global environment, including coordination with Japan
• Familiarity with SharePoint or document management systems
• Familiarity with advanced visualization/analysis packages (e.g., Power BI)
• Openness to explore new tools and methods (e.g., AI) to improve work efficiency
• Experience supporting project tracking or reporting activities

Core Competencies

1. Communication
2. Collaboration
3. Organizational effectiveness
4. Attention to detail
5. Flexibility and adaptability

Location : (Ann Arbor, MI)

Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need."
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at View phone number on click.appcast.io


Rewards:
Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client


SELECT AWARDS

• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots
• Crain's Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan