Secretary - Transportation

Secretary – Department DirectorUnder general supervision, organize and manage the routine office activities of an administrative department and provide clerical services to the department head and other staff members. Ensure efficient operation of department administrative office.Education/Certification:High School diploma or GEDSpecial Knowledge/Skills:Proficient typing, word processing, and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principlesDemonstrate proficiency in handling matters of highly confidential natureMust possess personal qualities related to respect for the rights and confidentiality of othersExperience:One to three years' secretarial experience, preferably in public education environmentMajor Responsibilities and Duties:Records, Reports, and Correspondence:Prepare written correspondence forms, schedules, or reports using personal computer.Prepare instructional materials, meeting agendas, communication as requested, using personal computer.Maintain a log of visitors to departmentMaintain department calendar of eventsSchedule meetings and appointments and maintain calendar for department headReception and Phones:Assist directors, staff, teachers, and parents as neededReceive incoming calls, take reliable messages, and route to appropriate staffFiles:Maintain physical and computerized files including inventory of office supplies, mailing lists, visitor logs, and office communication.Update department related policy manuals, and other documents as assignedAccounting and Inventory:Receive, store, and issue supplies and equipmentPerform routine bookkeeping tasks including simple arithmetic operations to assist in maintaining department budgetsProfessional Conduct:Demonstrates ability to remain calm and withstand pressuresFlexible to changes in routine and adapts quickly to changing situationsReliable and responsible attendance and punctualityDemonstrates respect, courteous to peers and visitors and assist fellow workers willinglyAvoid speaking ill of the district and district personnelOther:Sort, distribute, or deliver mail and other documentsMaintain confidentialityDemonstrate flexibility to change in routine and adapt quickly to changing situationsDemonstrate respect, courteous to peers, visitors and assist fellow workers willinglyReport to work in a timely manner according to assigned schedulePerform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the positionSupervisory Responsibility:NoneWORKING CONDITIONS:Mental Demands/Physical Demands/Environmental FactorsThe working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector and display monitorPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reachingVision Abilities: Close vision and color visionLifting: Occasional light lifting and carrying (10-50 pounds)Environment: Frequent districtwide travel; occasional statewide travelMental Demands: Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines