Administrative Assistant / City Clerk

Job Description

Job Description

We are seeking an organized and proactive Administrative Assistant to join our City Staff. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have at least three years administrative support experience.

Administrative Assistant Duties and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Ensure office is kept clean and organized at all times

Administrative Assistant Requirements and Qualifications

• A minimum education of an associate's degree.
• 3+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently
• Professional demeanor