Assistant Facilities Coordinator

Job Description

Job Description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

General Responsibilities:

• Main Office Building – 198 Champion Ct; services provided across the entire all Client campus
• Proven experience overseeing large-scale facilities spanning over 100,000 square feet, preferably within commercial or industrial campus settings.
• Daily facilities operations, facilities related projects, security support, IT compliance, building systems oversight, maintenance and repair coordination, budget and contract administration, space planning, event set up, safety compliance, vendor supervision, sustainability reporting, and emergency response.
• Other detailed duties and responsibilities are described in the core responsibilities of Exhibit B-1.
• Position Purpose
• Under the supervision of the Facilities Director, provide hands-on and administrative support for the maintenance, repair, safety, operation, and appearance of Infineon facilities. The Assistant
• Facilities Manager will coordinate building systems, vendors, budgets, workplace services, space utilization, compliance activities, and emergency response across the San Jose regional office and other assigned U.S. sites.
  Core Responsibilities
• Manage and monitor the upkeep and operation of mechanical, electrical, plumbing, HVAC, oxygen sensor, building management, generator, fire and life safety, and related facility systems.
• Perform or coordinate general and detailed facilities maintenance, including patching, painting, lighting, light carpentry, drywall, cabinetry, hardware repairs, rekeying, cleaning, moving, repair, and replacement work.
• Complete daily equipment and facility checks and weekly interior and exterior inspections, documenting faults, repairs, and corrective actions for equipment such as compressors, dryers, electric vehicle charging stations, vacuum pumps, oxygen sensors, coffee machines, and related infrastructure.
• The Assistant Facilities Manager may coordinate and oversee approved work but will not authorize unapproved expenditures, execute contracts, or materially expand service commitments without Client authorization.

Qualifications: 

• The position requires the ability to lift, push, pull, and carry at least 40 pounds and to respond to urgent or emergency needs outside normal business hours when approved by an Authorized Representative, subject to any emergency-response exception expressly stated in the Agreement.
• The assigned employee should have three to five years of facilities management or comparable experience; knowledge of building systems and maintenance practices; strong organizational, communication, presentation, negotiation, critical-thinking, and problem-solving skills; and proficiency with Outlook, PowerPoint, Excel, Word, and computer-aided design tools.
• Any material increase or decrease in scope, staffing, hours, or Service Provider cost must be documented through a written amendment or addendum signed by both parties.

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