Proposal Coordinator

Job Title Location Job Type Full-time Category Marketing and Business Development Travel None

KEY RESPONSIBILITIES

PROPOSAL & PURSUIT COORDINATION

Coordinate the end-to-end development of proposals, qualifications packages, presentations, and other pursuit-related materials Review RFPs, RFQs, and solicitation documents to identify submission requirements, compliance items, and deadlines Develop proposal schedules, compliance matrices, checklists, and content outlines to support efficient proposal execution Coordinate with technical teams, subject matter experts, and leadership to gather required information and supporting documentation Track proposal milestones and ensure timely completion of all deliverables

CONTENT DEVELOPMENT & EDITING

Write, edit, proofread, and format proposal content to ensure clarity, consistency, professionalism, and alignment with company branding standards Assist in developing executive summaries, project approaches, team qualifications, resumes, and project descriptions Ensure all submissions are accurate, polished, and tailored to client requirements Maintain consistency in formatting, grammar, tone, and messaging across all marketing materials

MARKETING DATABASE & KNOWLEDGE MANAGEMENT

Maintain and update centralized proposal resources, including: Staff resumes Project sheets Boilerplate content Proposal templates Assist with organizing and maintaining marketing databases and document management systems Support continuous improvement initiatives for proposal workflows, templates, and content organization

SUBMISSION & PRESENTATION SUPPORT

Coordinate final proposal production, including printing, binding, packaging, and electronic submissions Ensure all submission requirements are met, including file naming conventions, formatting standards, and portal upload requirements Assist with interview preparation materials, presentations, and post-submission activities Support business development and marketing initiatives as needed Job Requirements

EDUCATION & EXPERIENCE

Bachelor’s degree in Marketing, Communications, Business, English, Journalism, or a related field preferred Minimum of three (3) years of experience in proposal coordination, marketing, business development, or a related role Experience within the Architecture, Engineering, Construction (AEC), professional services, or consulting industry strongly preferred

SKILLS & COMPETENCIES

Excellent written, editing, and proofreading skills with strong attention to detail Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously Ability to work collaboratively with technical professionals, leadership teams, and cross-functional departments Strong communication and interpersonal skills Ability to work independently while maintaining a high level of accuracy and accountabilityProficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook Experience with proposal management, CRM, or marketing database platforms is a plus Familiarity with InDesign, Adobe Creative Suite, Deltek, OpenAsset, or related marketing software is a plus #J-18808-Ljbffr Hirani Engineering and Land Surveying, D.P.C.