Program Assistant 2, Art History & Classics

Program Assistant 2

The Program Assistant 2 for the Departments of Art History and Classics coordinates events and communications efforts for both departments and provides support to the undergraduate programs. The ideal candidate will have strong interpersonal skills, the ability to work in a self-directed environment, exceptional attention to detail, and an interest in having a varied portfolio. This is a full-time position at 40 hours per week that offers a hybrid schedule with onsite work and some remote work; more information about the work schedule will be discussed during the interview. The target hiring range for this position is $41,238 50,112 per year, which is $19.75 $24 hourly. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities:

• Event Planning: Coordinates department events including lectures, graduation events, and other gatherings. Executes all tasks related to event logistics and staffs events as needed.
• Undergraduate Programs: Provides administration support to the Directors of Undergraduate Studies and other faculty administrators; assists students with a variety of program-related actions and milestones such as major/minor processing, honors thesis, and study abroad.
• Department Communications: Responds to general inquiries, including those sent to the departmental email accounts; maintains list servs; coordinates content maintenance of websites. Demonstrates authorship, professionalism, and discretion in all communications.
• Supervision: May supervise work-study students.
• Accounting: Processes account payables &/or receivables. Verifies income &/or expenses; assists with reconciliation of accounts; and investigates & resolves discrepancies.
• Miscellaneous: Performed other duties

Minimum Qualifications:

• A high school diploma or its equivalent
• At least 2 years of administrative support experience

Minimum Competencies:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs

Preferred Qualifications:

• Previous experience working with students
• Previous experience with event planning
• Background related to art history or classical studies, or the humanities more broadly

Preferred Competencies:

• Excellent unassisted reasoning and communication skills, both oral and written
• Excellent attention to detail
• Flexibility and willingness to work with a team
• Interest in the intellectual and cultural climate of higher education
• Superb professionalism

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.

Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status.