Executive Assistant

Executive Assistant

Days - Full Time Bell Hospital

Position Summary / Career Interest:

Directly supports all assigned executives up to the Vice President level, the department, and coworkers on the team. Prepares presentations, reports, correspondence, agendas, etc. Arranges travel and provides basic desktop support. Exercises confidentiality, tact and diplomacy. Works independently with minimal supervision, guided by published set of standard practices.

Responsibilities and Essential Job Functions

• Provides administrative support directly to all executives, the department and coworkers on the team, exercising confidentiality, tact and diplomacy.
• Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Provides basic desktop support assistance on these same applications.
• Arranges business travel, meetings, small events and tracks expenses.
• Models business standards, policies and practices for the entire organization and will participate in the evolution of best practice development for the organization in this functional area.
• This is point of entry into HEO in an administrative support role.
• This position works independently with minimal supervision, guided by published set of standard practices.
• Has working knowledge and skills developed through formal training or work experience.
• Commitment to impeccable work product, i.e., spelling, grammar, fact-checking, editing, etc.
• Typically supports executives up to Vice President.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.

Preferred Education and Experience

• Bachelors Degree

Knowledge Requirements

• High level ability to plan, organize, analyze and coordinate data/information and activities.
• High level ability to function independently, make valid judgments to ensure the integrity of operations and exhibit initiative in the completion of tasks.
• Ability to establish and maintain effective working relationships within and external to the Health System.
• Outgoing personality with high service orientation.
• Able to work in a stressful environment and capable of coping with complex situations.
• Ability to handle highly sensitive information with complete discretion and confidentiality.
• Complete tests on computer skills and office grammar and spelling.
• Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
• Considerable knowledge and skill in using the personal computer including spreadsheet, word processing, database and presentation software.

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link View email address on click.appcast.io.
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.