Proposal Specialist

Federal Proposal Coordinator

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that's vital to our clients and the communities they serve. Join a team that's naturally committed to the environment.

Key Responsibilities:

• Coordinate the planning, development, production, and submission of federal proposals, including SF330s, technical proposals, task order responses, qualifications packages, interview materials, and other client deliverables.
• Review solicitations, amendments, and evaluation criteria to ensure proposal compliance and develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans.
• Lead proposal activities, including kickoff meetings, status meetings, color team reviews, document production, electronic submissions, and final delivery.
• Develop clear, compelling, and compliant proposal content by translating technical information into persuasive, client-focused narratives.
• Prepare and coordinate SF330 submissions, including resumes, project descriptions, organizational charts, specialized experience, capacity information, and other required documentation.
• Support proposals across a broad range of federal services, including environmental, engineering, architecture, planning, facility condition assessment, environmental compliance, resilience, cultural resources, natural resources, and related disciplines.
• Partner with program leadership, capture managers, business development, account managers, and technical teams to support capture planning, pursuit strategies, win themes, executive summaries, and competitive positioning.
• Conduct client, competitor, and market research to support capture planning, SWOT analyses, gap assessments, and strategic pursuits.
• Collaborate with technical staff, project managers, contracts, pricing, legal, executives, teaming partners, and subcontractors to collect, organize, and integrate proposal content and required documentation.
• Ensure proposal quality through document management, version control, formatting, branding, page limit compliance, file management, and adherence to client submission requirements.
• Maintain proposal libraries, resumes, project descriptions, boilerplate content, opportunity tracking systems, and knowledge management resources while supporting continuous improvement of proposal processes and templates.
• Support post-submission activities, including amendments, clarification requests, best-and-final offers, task order responses, interviews, presentations, conferences, client events, and other federal business development and marketing initiatives.

Required Qualifications:

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field; equivalent experience may be considered in lieu of a degree.
• Minimum of 3 years of experience supporting federal proposals within the architecture, engineering, environmental consulting, or professional services industry.
• Experience preparing SF330 Architect-Engineer qualifications packages and responding to federal RFQs, RFPs, task orders, and similar procurement opportunities.
• Working knowledge of federal procurement processes, solicitation requirements, and proposal compliance.
• Excellent written, editing, proofreading, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office Suite and Adobe InDesign or comparable desktop publishing software.

Preferred Qualifications:

• Experience supporting Department of Defense and civilian federal agency pursuits.
• Knowledge of FAR-based procurements, qualifications-based selection (QBS), and Architect-Engineer contracting.
• Experience supporting proposals for environmental consulting, engineering, planning, or architecture services.
• Familiarity with CRM systems, proposal management software, opportunity tracking databases, and technical interview presentations.

Knowledge, Skills, and Abilities (KSAs):

• Ability to interpret complex federal solicitations and develop compliant, persuasive proposal responses.
• Strong proposal writing, editing, document production, project coordination, and time management skills.
• Ability to communicate and collaborate effectively with technical professionals, executives, clients, subcontractors, and teaming partners.
• Ability to work independently and collaboratively while managing changing priorities and aggressive deadlines.
• Ability to maintain confidentiality and effectively support work performed in both secure and non-secure environments.
• The ideal candidate is highly organized, detail-oriented, and collaborative, with experience managing multiple concurrent pursuits in a fast-paced environment while maintaining proposal quality, compliance, and strict deadlines.

Working Conditions:

• Occasional evening and weekend work may be required to meet proposal deadlines.
• Occasional travel for client meetings, conferences, interviews, and business development events may be required.
• Position may require work across secure environments and multiple internal information systems while maintaining appropriate confidentiality and information controls.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.