Real Estate Lease Administrator

Real Estate & Lease Administrator

Our client located in Phoenix, AZ is looking to add an experienced Real Estate & Lease Administrator to support a growing commercial real estate portfolio. This is a direct hire onsite opportunity.

Company Profile:

Non-Profit

Nationwide

Real Estate & Lease Administrator Role:

The Real Estate & Lease Administrator is responsible for coordinating and managing lease documentation, transaction materials, and due diligence processes while ensuring favorable deal structures and compliance with key lease provisions.

This position plays a critical role in protecting the organization’s legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The ideal candidate is highly detail-oriented, contract-driven, and experienced in commercial lease administration within a multi-site environment.

Lease & Transaction Management

Read, analyze, and provide feedback on commercial leases and subsequent lease revisions

Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties

Review and negotiate Estoppel Certificates and Subordination & Non-Disturbance Agreements (SNDAs)

Abstract and interpret lease documents into the company’s lease management system

Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines

Coordinate collection, execution, and filing of real estate transaction documents

Due Diligence & Legal Coordination

Review and analyze due diligence materials related to LOIs and new lease agreements

Work closely with supervisor and outside counsel to incorporate key legal provisions

Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters

Attend zoning hearings and neighborhood meetings as needed

Cross-Functional Collaboration

Serve as primary liaison between Property Managers and internal teams

Interface with Retail, Construction, Facilities, and other departments

Provide transaction updates and reporting to senior leadership

Support preparation and coordination of real estate-related events and industry functions

Market & Portfolio Support

Analyze demographic data related to new and existing sites

Support long-term real estate strategy initiatives

Represent the organization at commercial real estate industry events as needed

Real Estate & Lease Administrator Background Profile:

Minimum 5+ years of experience in commercial real estate transactions

Strong experience reviewing, administering, and negotiating commercial leases

Direct experience with Estoppels and SNDAs

Ability to read and interpret contracts, regulations, building plans, and specifications

Working knowledge of zoning regulations and land use processes

Experience interfacing with city government or officials preferred

Paralegal background with emphasis in commercial real estate preferred

Proficiency in MS Excel, Word, and PowerPoint

Excellent analytical, communication, and problem-solving skills

Valid driver’s license with clean driving record

Comfortable working in a structured, document-intensive environment

Strong communicator who can interact across all levels of an organization

Proactive in tracking deadlines and protecting contractual rights

Able to manage multiple transactions simultaneously

Features and Benefits:

PTO, Sick Days, and Paid Holidays

Multiple Healthcare Plans

401k and more!